Inventory Management Coordinator

University of Doha for Science and Technology; Doha; On-site; QAR 50,000 - 80,000; Full time

Job summary

University of Doha for Science and Technology seeks an Inventory and Warehousing professional to manage storage inventory systems, verify stock, and maintain accurate records in line with UDST policies.

Responsibilities include conducting field inventories, coordinating with Facilities Management, and supporting internal audits. Fluency in English is required; Arabic is preferred. This on-site role offers the chance to contribute to a major national education institution in Doha.

Qualifications

• Bachelor’s degree in Inventory and Warehousing or a relevant field.
• 4+ years of experience in Facilities Management or similar field.
• Fluency in written and spoken English is required.
• Fluency in written and spoken Arabic is preferred.

Responsibilities

• Handle the development and maintenance of a storage inventory system to ensure uninterrupted supply.
• Assign inventory tags to designated assets and equipment, and replace damaged asset tags to track all items in the UDST.
• Meet supply chain objectives and Reorder Levels for General Supply Stores and Consumable Spare Parts.
• Manage inventory and filing systems for All Inventory Stores under Facilities Management and respective school Inventory Stores.
• Perform complete inventory checks of all stock and supplies twice a year and update to Database both FAMIS and PeopleSoft
• Oversee teams of inventory workers, housekeeping and ensure Safety and Security of all items in coordination with Security Team.
• Assess and improve flows of supplies through vendors assigned by procurement and report to Head, Facilities Maintenance and Operations.
• Ensure all documentation related to respective business unit’s requisitions flows is complete, approved, accurate, Receipt and issue voucher filed correctly.
• Identify, analyze and address gaps in inventory processes.
• Coordinate and assist for the required documentation for Internal Audits as required by Head, Facilities Maintenance and Operations.
• Maintain inventory records by gathering inventory data, complete required forms and enter, delete and correct inventory, while adhering to UDST policies and procedures.
• Check the accuracy of records and location of property mid-annually, and prepare reports as requested to supply precise documentation of inventory.
• Perform field inventory by physically locating, identifying and counting assets in order to cross-check documentation system accuracy.
• Locate missing inventory, perform location transfers and make reconciliation exceptions when required, while maintaining accurate documentation to report to Head, Facilities Maintenance and Operations as per UDST protocol.
• Perform miscellaneous job-related duties as assigned.

Skills

Inventory management

Facilities Management

Data entry/record keeping

English fluency

Arabic fluency

Education

Bachelor’s degree in Inventory and Warehousing

Job description

Overview

University of Doha for Science and Technology (UDST) was officially established by the Amiri Decision No. 13 of 2022, and it is the first national university specializing in academic, applied, technical, and professional education in the State of Qatar.

Responsibilities

• Handle the development and maintenance of a storage inventory system to ensure uninterrupted supply.
• Assign inventory tags to designated assets and equipment, and replace damaged asset tags to track all items in the UDST.
• Meet supply chain objectives and Reorder Levels for General Supply Stores and Consumable Spare Parts.
• Manage inventory and filing systems for All Inventory Stores under Facilities Management and respective school Inventory Stores.
• Perform complete inventory checks of all stock and supplies twice a year and update to Database both FAMIS and PeopleSoft
• Oversee teams of inventory workers, housekeeping and ensure Safety and Security of all items in coordination with Security Team.
• Assess and improve flows of supplies through vendors assigned by procurement and report to Head, Facilities Maintenance and Operations.
• Ensure all documentation related to respective business unit’s requisitions flows is complete, approved, accurate, Receipt and issue voucher filed correctly.
• Identify, analyze and address gaps in inventory processes.
• Coordinate and assist for the required documentation for Internal Audits as required by Head, Facilities Maintenance and Operations.
• Maintain inventory records by gathering inventory data, complete required forms and enter, delete and correct inventory, while adhering to UDST policies and procedures.
• Check the accuracy of records and location of property mid-annually, and prepare reports as requested to supply precise documentation of inventory.
• Perform field inventory by physically locating, identifying and counting assets in order to cross-check documentation system accuracy.
• Locate missing inventory, perform location transfers and make reconciliation exceptions when required, while maintaining accurate documentation to report to Head, Facilities Maintenance and Operations as per UDST protocol.
• Perform miscellaneous job-related duties as assigned.

Qualifications

• Bachelor’s degree in Inventory and Warehousing or a relevant field is required
• Minimum 4 years of experience in Facilities Management or similar field
• Fluency in written and spoken English is required
• Fluency in written and spoken Arabic is preferred