Inventory Management Coordinator

University-of-Doha-For-Science-and-Technolog; Doha; On-site; QAR 112,000 - 201,000; Full time

Job summary

University of Doha for Science and Technology (UDST) is seeking an Inventory and Facilities Specialist to develop and maintain storage and asset-tracking systems across all UDST facilities. You will ensure continuity of supply, assign inventory tags and conduct biannual checks.

The role requires a Bachelor’s degree in Inventory and Warehousing or a related field and a minimum of four years’ experience in facilities management. English is essential; Arabic is preferred.

Qualifications

• Bachelor’s degree in Inventory and Warehousing or a relevant field is required
• Minimum 4 years of experience in Facilities Management or similar field
• Fluency in written and spoken English is required
• Fluency in written and spoken Arabic is preferred

Responsibilities

• Handle the development and maintenance of a storage inventory system to ensure uninterrupted supply.
• Assign inventory tags to designated assets and equipment, and replace damaged asset tags to track all items in the UDST.
• Meet supply chain objectives and Reorder Levels for General Supply Stores and Consumable Spare Parts.
• Manage inventory and filing systems for All Inventory Stores under Facilities Management and respective school Inventory Stores.
• Perform complete inventory checks of all stock and supplies twice a year and update to Database both FAMIS and PeopleSoft
• Oversee teams of inventory workers, housekeeping and ensure Safety and Security of all items in coordination with Security Team.
• Assess and improve flows of supplies through vendors assigned by procurement and report to Head, Facilities Maintenance and Operations.
• Ensure all documentation related to respective business unit’s requisitions flows is complete, approved, accurate, Receipt and issue voucher filed correctly.
• Identify, analyze and address gaps in inventory processes.
• Coordinate and assist for the required documentation for Internal Audits as required by Head, Facilities Maintenance and Operations.
• Maintain inventory records by gathering inventory data, complete required forms and enter, delete and correct inventory, while adhering to UDST policies and procedures.

Education

Bachelor’s degree in Inventory and Warehousing or a relevant field

Job description

Overview

University of Doha for Science and Technology (UDST) was officially established by the Amiri Decision No. 13 of 2022, and it is the first national university specializing in academic, applied, technical, and professional education in the State of Qatar. UDST offers more than 80 bachelor's and master's degree programs, as well as diplomas and certificates. The university comprises five colleges: the College of Business, the College of Computing and Information Technology, the College of Engineering and Technology, the College of Health Sciences, and the College of General Education, as well as specialized training centers catering to individuals and companies. UDST is recognized for its student-centered learning and state-of-the-art facilities. Its world-renowned faculty and researchers work on developing the students’ skills and help raise well-equipped graduates who proudly serve different sectors of the economy and contribute to achieving human, social, and economic development goals nationally and internationally.

With more than 777 staff and over 9,500 students, UDST is the destination of choice for applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences that incorporate innovative learning technologies. Our aim is to enhance students’ skills and help develop talented graduates who can effectively contribute to a knowledge-based economy and make Qatar’s National Vision 2030 a reality.

Responsibilities

Successful candidate will:

• Handle the development and maintenance of a storage inventory system to ensure uninterrupted supply.
• Assign inventory tags to designated assets and equipment, and replace damaged asset tags to track all items in the UDST.
• Meet supply chain objectives and Reorder Levels for General Supply Stores and Consumable Spare Parts.
• Manage inventory and filing systems for All Inventory Stores under Facilities Management and respective school Inventory Stores.
• Perform complete inventory checks of all stock and supplies twice a year and update to Database both FAMIS and PeopleSoft
• Oversee teams of inventory workers, housekeeping and ensure Safety and Security of all items in coordination with Security Team.
• Assess and improve flows of supplies through vendors assigned by procurement and report to Head, Facilities Maintenance and Operations.
• Ensure all documentation related to respective business unit’s requisitions flows is complete, approved, accurate, Receipt and issue voucher filed correctly.
• Identify, analyze and address gaps in inventory processes.
• Coordinate and assist for the required documentation for Internal Audits as required by Head, Facilities Maintenance and Operations.
• Maintain inventory records by gathering inventory data, complete required forms and enter, delete and correct inventory, while adhering to UDST policies and procedures.
• Check the accuracy of records and location of property mid-annually, and prepare reports as requested to supply precise documentation of inventory.
• Perform field inventory by physically locating, identifying and counting assets in order to cross-check documentation system accuracy.
• Locate missing inventory, perform location transfers and make reconciliation exceptions when required, while maintaining accurate documentation to report to Head, Facilities Maintenance and Operations as per UDST protocol.
• Perform miscellaneous job-related duties as assigned.

Qualifications

• Bachelor’s degree in Inventory and Warehousing or a relevant field is required
• Minimum 4 years of experience in Facilities Management or similar field

• Fluency in written and spoken English is required
• Fluency in written and spoken Arabic is preferred