Hospitality Engineering Office Coordinator

Employment; Doha; On-site; QAR 39,000 - 78,000; Full time

Job summary

Hilton is seeking an Engineering Office Coordinator to support the hotel’s engineering department and help deliver seamless guest experiences through organized administration and proactive coordination.

You will handle filing, energy-use reporting, supplier coordination, and documentation for inspections, maintenance, and renovations, while supporting a collaborative, service‑oriented team in a fast‑paced hospitality environment.

Responsibilities

• Receive all telephone calls for the engineering department and maintain a message logbook of all requests and other tasks to be done
• Prepare all reports, forms, memos, etc. in the department
• Maintain complete filing system
• Maintain necessary stationery stock for engineering department
• Maintain all records and files for local authorities’ inspection (elevator, water tests, boiler, fire protection/alarm, kitchen exhaust, site plans)
• Check daily engineering log book and inform energy consumption variations to the director/assistant director
• Prepare weekly & monthly energy consumption reports
• Maintain purchase requests/LPOs and enter information in the system
• Follow up purchase requisitions for engineering materials and supplies
• Assist purchasing in procuring spare parts with specifications
• Record cost center details in purchase requests and check invoices in the system
• Inform variations in monthly expense reports to the director/assistant director
• Maintain records for POMEC FF&E purchases and engineering drawings (architectural, structural, electrical, mechanical, plumbing, fire alarms)
• Organize drawing rack and track drawing movements
• Prepare drawings/plans for renovation projects
• Keep track of employees’ compensatory days and leave schedules
• Coordinate with shift engineer to prepare shift schedule & maintain time sheets
• Maintain engineering maintenance contracts and liaise with TM for attic stock of spare parts
• Communicate with equipment manufacturers to obtain spare parts in emergencies
• Maintain asset register and issue weekly PPM job sheets
• Assist other TM with day-to-day activities

Job description

Hilton is seeking an Engineering Office Coordinator to support the hotel’s engineering department and help deliver seamless guest experiences through organized administration and proactive coordination.

You will handle filing, energy-use reporting, supplier coordination, and documentation for inspections, maintenance, and renovations, while supporting a collaborative, service‑oriented team in a fast‑paced hospitality environment.