Facility Administrator

Kimpton Hotels & Restaurants; Qatar; On-site; QAR 39,000 - 61,000; Full time

Job summary

Kimpton Hotels & Restaurants in Doha, Qatar seeks an Engineering Facility Administrator to support the Engineering Department with administrative tasks and storekeeping of engineering inventory. This role involves coordinating work orders, document handling, appointment scheduling, translation, and meticulous inventory control.

You will assist regional reporting, maintain storeroom records, and ensure proper stock levels and ordering processes.

Qualifications

• Coordinates and distributes work orders to technical staff and handles day-to-day secretarial tasks.
• Distributes documents, letters, telexes, faxes, memos and information on time.
• Arranges internal and external appointments.
• Translates incoming mails and documents as needed.
• Maintains storeroom inventory labels and stock levels.
• Prepares monthly store inventory reports.

Responsibilities

• Coordinates and distributes work orders to technical staff; handles day-to-day secretarial tasks.
• Ensures timely distribution of documents, letters, telexes, faxes, memos and information.
• Arranges internal and external appointments.
• Translates incoming mails and documents as needed.
• Maintains inventory storage with labels and stock levels.
• Prepares a monthly store inventory report.

Skills

Secretarial work

Administrative support

Inventory management

Document translation

Office coordination

Job description

About Us

As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand.

Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. Each of our hotels cultivates a distinctive style and ambience where we embrace every opportunity to give our guests a personal and enriching experience.

If you'd like to embrace a wider world of experiences and opportunities, we'd like to welcome you to the world's most international luxury hotel brand.

Towering over the city center, our luxury Doha hotel is one of the tallest in Qatar. You’ll find us in the exclusive West Bay area, close to the city’s Doha Exhibition and Convention Centre, government offices, and corporate headquarters. Our spacious rooms and suites have panoramic city and sea views, while award-winning restaurants, state-of-the-art meeting venues, easy access to local highlights, health, and fitness club, and a rooftop pool, ensure a memorable stay.

Situated in an exclusive location, minutes from downtown Doha and major government and corporate offices and within minutes to the Doha Exhibition and Convention Centre, City Center Mall, and Doha Golf Club, our properties offer distinctive surroundings which will forever redefine luxury.

As an Engineering Facility Administrator, you are responsible to support the Engineering Department in the day-to-day operations by performing administrational tasks and storekeeping of the Engineering inventory. Promote the desired work culture by living the 5 winning ways value – Do the Right thing, Show we care, Aim Higher, Celebrate Difference, Work better together.

Your day-to-day

• Coordinates and distributes work orders to technical staff whenever required day-to-day secretarial work including typing, filing, telexes, faxes, telephones, etc.
• Ensure distribution of documents, letters, telexes, faxes, memos, and information etc. on timely basis.
• Arranges internal and external appointments.
• Translates incoming mails, documents, articles as needed.
• Ensures safekeeping and filing of all contracts, financial records, energy reports etc. in appropriate storage.
• Assists in maintaining the regional files.
• Follows up on the monthly reporting of the other hotels within the regions.
• Supervises the use of stationery within the engineering department.
• Supervises the use of the photocopy machine.
• Assists in handling all administrative matters relating to the regional director of engineering duties as required.
• Ensures that all merchandise is stored under optimal conditions and is ready for issuing.
• Verifies quantities of arriving materials.
• Prepares and maintains a complete inventory system with identifying labels with number, name, issued unit, minimum and maximum stock.
• Ensures that all issues from stores are made against properly completed storeroom requisitions, all code numbers are clearly indicated next to each item and are signed for in the “issued by” portion of the requisition.
• Records each requisition before giving a copy of it to the person accepting the relevant goods and logs.
• Verifies the list of items at re-order point against physical quantities before submitting the list to the DE or delegate.
• Prepares a monthly store inventory report and follows the accounting rules in regard to store-keeping.

How do I deliver this?

We genuinely care about people and we show this through living out our promise of True Hospitality each and every day. It’s what connects every colleague in all IHG® hotels.

True Attitude

being caring, wanting to make a positive difference, and building genuine connections with guests

True Confidence

having the knowledge and skills to perform your role, and giving guests the confidence that they can trust you, to help and support them during their stay

True Listening

focusing on what your guest is saying, picking up on body language that is often overlooked, and understanding what the guest wants and needs

True Responsiveness

is about providing guests with what they need, and doing so in a timely and caring manner