Facilities Management Coordinator

Power International Holding (PIH); Qatar; On-site; QAR 60,000 - 90,000; Full time

Job summary

Elegancia Facility Management is seeking a Facilities Management Coordinator to oversee day-to-day operations and maintenance of our facilities. This role works with vendors and facility personnel to ensure safety, regulatory compliance, and efficient building operation.

You will coordinate preventive maintenance, manage budgets and contracts, and implement energy-saving and space-optimization projects. The candidate should have experience in hard and soft services, vendor relations, and SAP/ERP

Qualifications

• Facilities Management experience of both hard and soft services.
• Knowledge of Building management and Facility and Maintenance operations.
• Experience working with vendors/contractors.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Responsibilities

• Oversee day-to-day operations and maintenance of facilities, ensuring safety compliance.
• Coordinate maintenance activities, repairs, upgrades and preventive schedules.
• Manage facility budgets, expenditures and contracts with vendors.
• Implement facility improvement projects to enhance efficiency and occupant satisfaction.
• Develop and maintain facility management policies and documentation for compliance.
• Serve as liaison between occupants, management and external stakeholders.
• Conduct regular inspections and audits to identify needs and hazards.
• Manage emergency response procedures and readiness.
• Provide leadership to facility maintenance staff, contractors, and service providers.
• Stay updated on industry trends and integrate best practices.

Skills

Facilities management

Vendor management

Hard & soft services

ERP knowledge

Tools

SAP

Job description

Company: Elegancia Facility Management

Location: QA

Job Summary

The Facilities Management Coordinator is responsible for overall facility management coordination and maintain all the documentation related to Facilities Management. This position will be working with vendors and facility management personnel while overseeing general facilities maintenance.

Job Responsibilities 1

• Oversee the day-to-day operations and maintenance of facilities, ensuring compliance with safety, health, and environmental regulations.
• Coordinate maintenance activities, including repairs, upgrades, and preventive maintenance schedules, to ensure the efficient functioning of building systems and equipment.
• Manage facility budgets, expenditures, and contracts with vendors to optimize cost-effectiveness and resource utilization.
• Implement facility improvement projects and initiatives, such as energy conservation measures or space optimization strategies, to enhance operational efficiency and occupant satisfaction.
• Develop and maintain facility management policies, procedures, and documentation to support organizational objectives and regulatory compliance.
• Serve as a liaison between facility occupants, management, and external stakeholders, addressing concerns, coordinating services, and facilitating effective communication.
• Conduct regular inspections and audits of facilities to identify maintenance needs, safety hazards, and opportunities for improvement.
• Manage emergency response procedures and protocols, ensuring readiness to address crises and minimize disruptions to facility operations.
• Provide leadership and supervision to facility maintenance staff, contractors, and service providers, fostering a culture of accountability, teamwork, and continuous improvement.
• Stay updated on industry trends, best practices, and technological advancements in facilities management, incorporating new knowledge and methodologies to optimize facility performance and service delivery.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Knowledge & Skills

• Facilities Management experience of both hard and soft services.
• Knowledge of Building management and Facility and Maintenance operations.
• Experience working with vendors/contractors
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus