Executive Secretary

IHG Hotels & Resorts; Doha; On-site; QAR 134,000 - 201,000; Full time

Benefits offered by this job

Competitive pay

Benefits

Global team

Job summary

IHG Hotels & Resorts in Doha is seeking an Executive Secretary to support our General Manager and the GM office, delivering high-level administrative assistance in a luxury hotel environment.

The role requires 3–5 years of experience in executive support, a Bachelor's degree, and proficiency with MS Office; you will manage calendars, travel, communications, and confidential records with discretion.

Qualifications

• 3–5 years of experience in an executive support or executive secretary role.
• Bachelor’s degree required with strong MS Office skills.
• Experience in luxury hospitality is a plus.
• Excellent organizational and communication skills with discretion.

Responsibilities

• Manage the General Manager's calendar, meetings, travel arrangements, and daily priorities.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Coordinate communication between the Executive Office and hotel departments.
• Handle confidential information, documents, and records with discretion.
• Welcome and assist VIP guests, coordinating special requests with relevant departments.
• Support guest correspondence, feedback, and Executive Office communications.
• Process purchase requests, invoices, expense reports, and maintain office supplies.
• Organize business travel, events, and Executive Committee meetings.
• Maintain accurate filing systems and ensure compliance with IHG policies and procedures.
• Support the General Manager with administrative tasks and other duties as required.

Skills

Calendar management

Executive support

Discretion

Multitasking

Communication

Education

Bachelor’s degree

Tools

MS Office

Job description

About Us

As the world’s largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world.

About Us

As the world’s largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. Towering over the city center, our luxury Doha hotel is one of the tallest in Qatar. You’ll find us in the exclusive West Bay area, close to the city’s Doha Exhibition and Convention Centre, government offices, and corporate headquarters. Our spacious rooms and suites have panoramic city and sea views, while award-winning restaurants, state-of-the-art meeting venues, easy access to local highlights, a health, and fitness club, and a rooftop pool, ensure a memorable stay

InterContinental Doha The City is looking for an Executive Secretary to join our team.

As an Executive Secretary, you will bring ambition, talent, and the right blend of core skills to this pivotal role. We're looking for someone who: Demonstrates a genuine, natural sense of hospitality; brings prior work experience in hotel operational departments; has a proven track record of successful, high-level administrative support; can handle guest and stakeholder interactions with composure, discretion, and a smile even under pressure; and possesses excellent interpersonal and communication skills, with the professionalism expected at GM office level

Your day-to-day

• Manage the General Manager's calendar, meetings, travel arrangements, and daily priorities.
• Prepare correspondence, reports, presentations, and meeting minutes.
• Coordinate communication between the Executive Office and hotel departments.
• Handle confidential information, documents, and records with discretion.
• Welcome and assist VIP guests, coordinating special requests with relevant departments.
• Support guest correspondence, feedback, and Executive Office communications.
• Process purchase requests, invoices, expense reports, and maintain office supplies.
• Organize business travel, events, and Executive Committee meetings.
• Maintain accurate filing systems and ensure compliance with IHG policies and procedures.
• Support the General Manager with administrative tasks and other duties as required.

What We Need From You

• Bachelor’s degree
• 3-5 years of experience as an Executive Secretary, Executive Assistant or similar administrative role.
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and document/data management systems
• Excellent organizational, multitasking, and time-management skills, with high attention to detail and discretion
• Excellent organizational and follow-up skills, with the ability to manage multiple priorities and initiatives.
• Previous experience within IHG Hotels & Resorts or another international luxury hospitality group would be an advantage.

What We Offer

In return, we offer competitive pay and benefits, and a chance to work with a great team of talented people. Most importantly, we'll give you the room to be yourself.

Our mission is to welcome everyone and create inclusive teams where we celebrate difference and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.

IHG gives every member of the team the room they need to belong, grow and make a difference in a collaborative environment. We know that to work well - both inside and outside of work - and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.

So, join us and you’ll become part of our ever-growing global family.