Document Control & Administrative Operations Specialist

Ptpa; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

PTPA is seeking a Document Control & Administrative Operations Specialist in Doha, Qatar, within its Administrative & Quality Compliance department. The role focuses on organised archiving, filing and tracking of commercial paperwork.

You will maintain auditable file records, check incoming LPOs, certificates and compliance papers against quotes, and work with warehouse and accounts teams to ensure billing documents are complete.

Qualifications

• Good understanding of document control, systematic data entry and filing.
• Strong skills in office systems, cloud storage and document tracking tools.
• PowerPoint skills for process mapping are preferred.
• Disciplined, detail-focused and trusted to handle confidential records.
• Experience with commercial documents, dispatch logs or trading files is a strong advantage.

Responsibilities

• Maintain organised, auditable file records, including past customer quotations, verified contract terms, purchase orders and closed delivery records.
• Check incoming Local Purchase Orders (LPOs), technical certificates and compliance papers against the original quotes and approved guidelines.
• Work with the warehouse and accounts teams to track site deliveries, route paperwork and make sure billing documents are complete.
• Prepare structured status logs and track account allocation and compliance data for management.

Skills

Document control

Data entry

Filing

Tools

PowerPoint

Job description

PTPA is looking for a Document Control & Administrative Operations Specialist in Doha, Qatar, in its Administrative & Quality Compliance department. The role focuses on organised archiving, filing and tracking of commercial paperwork.

Responsibilities

• Maintain organised, auditable file records, including past customer quotations, verified contract terms, purchase orders and closed delivery records.
• Check incoming Local Purchase Orders (LPOs), technical certificates and compliance papers against the original quotes and approved guidelines.
• Work with the warehouse and accounts teams to track site deliveries, route paperwork and make sure billing documents are complete.
• Prepare structured status logs and track account allocation and compliance data for management.

Requirements

• Good understanding of document control, systematic data entry and physical and digital filing.
• Strong skills in office systems, cloud storage and document tracking tools.
• PowerPoint skills for process mapping are preferred.
• Disciplined, detail-focused and trusted to handle confidential records.
• Experience with commercial documents, dispatch logs or trading files is a strong advantage.