Project Coordinator Bureau Veritas Project Management 07:11

AimGulf; Doha; On-site; QAR 60,000 - 120,000; Full time

Job summary

AimGulf in Doha, Qatar, is seeking a Project Coordinator to provide comprehensive administrative support to the Project Manager and team. The role focuses on planning, monitoring schedules, and ensuring timely completion of deliverables in a fast-paced environment.

Ideal candidates will have 5–8 years of project coordination experience, strong MS Office skills, and a valid driving licence. The position is full-time and requires effective communication across departments and stakeholders.

Qualifications

• 5–8 years of relevant work experience in project coordination, administration, or office support.
• Proficiency in Microsoft Office and strong communication/organizational skills.
• Ability to prepare administrative correspondence, reports, and project documentation.

Responsibilities

• Coordinate daily project activities and provide administrative support to the Project Manager and project team.
• Assist in planning, organizing, and monitoring project schedules, activities, and deliverables.
• Follow up with relevant departments and stakeholders to ensure timely completion of tasks.
• Maintain project trackers, action logs, schedules, and progress reports.
• Monitor project deadlines and highlight potential delays or issues to the manager concerned.
• Arrange project meetings, prepare agendas, record minutes, and follow up on action items.
• Support coordination of project resources, personnel, and operational requirements.
• Ensure effective communication and information flow between project team members and departments.
• Maintain an organized filing system for electronic and hard-copy documents.
• Prepare daily, weekly, and monthly reports as required by management.
• Collect, verify, compile, and maintain project-related data and information.
• Assist in preparing presentations, spreadsheets, letters, memos, and other administrative documents.
• Support document control activities and ensure proper distribution of relevant documents to authorized personnel.
• Act as a coordination point between project teams, management, clients, subcontractors, and other stakeholders.
• Respond to routine inquiries and direct requests to appropriate departments.
• Manage project-related emails, correspondence, and follow-up communications.
• Coordinate travel arrangements, accommodation, meetings, and other logistics when required.
• Support the coordination of personnel mobilization, site access, permits, and other project-related requirements.
• Perform additional project-related duties as assigned by the line manager.
• Report operational concerns, documentation discrepancies, and other issues to the relevant supervisor.
• Maintain professional conduct and protect confidential information.

Skills

Microsoft Office

Email communication

Data collection

Administrative reports

Driving licence

Education

High School Diploma

University Degree

Job description

Key Responsibilities:

• Coordinate daily project activities and provide administrative support to the Project Manager and project team.
• Assist in planning, organizing, and monitoring project schedules, activities, and deliverables.
• Follow up with relevant departments and stakeholders to ensure timely completion of assigned tasks.
• Maintain project trackers, action logs, schedules, and progress reports.
• Monitor project deadlines and highlight potential delays or issues to the manager concerned.
• Arrange project meetings, prepare agendas, record minutes of meetings, and follow up on action items.
• Support the coordination of project resources, personnel, and operational requirements.
• Ensure effective communication and information flow between project team members and relevant departments.
• Maintain an organized filing system for electronic and hard-copy documents.
• Prepare daily, weekly, and monthly reports as required by management.
• Collect, verify, compile, and maintain project-related data and information.
• Assist in preparing presentations, spreadsheets, letters, memos, and other administrative documents.
• Support document control activities and ensure proper distribution of relevant documents to authorized personnel.
• Act as a coordination point between project teams, management, clients, subcontractors, and other stakeholders, as applicable.
• Respond to routine inquiries and direct requests to the appropriate departments.
• Manage project-related emails, correspondence, and follow-up communications.
• Coordinate appointments, meetings, and project-related discussions.
• Maintain professional working relationships with internal and external stakeholders.
• Use Microsoft Office applications, including Word, Excel, and PowerPoint, to prepare documents and reports.
• Maintain accurate project databases, trackers, and electronic records.
• Perform internet research, data collection, and information verification as required.
• Update project information and generate reports using applicable company systems.
• Ensure accuracy and consistency of data entered into project records and databases.
• Support the preparation and maintenance of spreadsheets for tracking project progress, resources, and deliverables.
• Coordinate travel arrangements, accommodation, meetings, and other logistics when required.
• Support the coordination of personnel mobilization, site access, permits, and other project-related requirements, where applicable.
• Perform additional project-related duties as assigned by the line manager.
• Report operational concerns, documentation discrepancies, and other issues to the relevant supervisor.
• Maintain professional conduct and protect confidential company and client information.

Experience Required:

Minimum of 5 to 8 years of relevant work experience in project coordination, administration, office support, or a similar position.

Education Qualifications:

• High School Diploma, Degree, Diploma, or an approved equivalent qualification.
• University Degree

Skills Required:

• Proficiency in Microsoft Office applications or equivalent software.
• Good knowledge of email communication, internet research, and data collection.
• Ability to prepare administrative correspondence, reports, and project documentation.
• Valid driving licence covering manual and automatic vehicles, with a good driving record (for positions involving driving duties).

Employment / Job Type:

Full Time

About the Company:

A testing, inspection and certification group supporting marine, energy, construction

Company Industry:

Inspection

Department / Functional Area:

Inspection

Closing Date:

Not mentioned (apply as soon as possible)