Bilingual Executive Assistant: Calendar, Travel & Communications

Qatar Foundation International; Qatar; On-site; QAR 60,000 - 110,000; Full time

Job summary

Qatar Foundation International in Doha seeks an experienced Executive Administrative Assistant to support the Executive Director, coordinating calendars, travel, and official visits. The role also involves preparing bilingual correspondence, managing confidential records, and liaising with internal teams and external partners.

Strong English/Arabic communication, meticulous organization, and professionalism are essential for a smooth, secure Executive Office operation in Qatar.

Qualifications

• 2–5 years of executive administration or office support experience.
• Strong bilingual communication in Arabic and English.
• Excellent organizational and coordination abilities.
• Ability to handle confidential information with discretion.
• Proficiency in MS Office applications.

Responsibilities

• Schedule and coordinate the Executive Director's calendar, meetings, events, and travel.
• Prepare, review, and organize correspondence, memos, and reports in Arabic and English.
• Screen calls and route inquiries to the appropriate person with timely follow-up.
• Maintain accurate records of meetings, decisions, invitations, and follow-up actions.
• Greet visitors and dignitaries, ensuring professional communication and coordination.
• Organize filing systems and support office operations within the Executive Office.
• Support engagement arrangements, including conferences, stakeholder meetings, and logistics.
• Perform follow-up activities with internal/external stakeholders to complete actions.

Skills

Arabic & English communication

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Qatar Foundation International in Doha seeks an experienced Executive Administrative Assistant to support the Executive Director, coordinating calendars, travel, and official visits. The role also involves preparing bilingual correspondence, managing confidential records, and liaising with internal teams and external partners.

Strong English/Arabic communication, meticulous organization, and professionalism are essential for a smooth, secure Executive Office operation in Qatar.