Automotive Sales Admin: Data & Invoicing

Robinson & Co (Singapore) Pte Ltd; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Al-Futtaim Automotive in Doha seeks a Sales Administrator to support the sales team with all administrative, documentation and system processes from booking to delivery.

You will ensure accurate data entry, timely reporting, and seamless inter-department coordination while maintaining OEM compliance and delivering a smooth customer journey.

The role is based in a fast-paced automotive dealership environment requiring high accuracy and timely execution of tasks.

Qualifications

• Bachelor's degree or diploma in Business Administration, Commerce, Accounting, or related field.
• 2–4 years of experience in a Sales Administration or Administrative Support role.
• Knowledge of automotive sales operations, invoicing, inventory, and documentation processes.

Responsibilities

• Prepare and submit daily, weekly, and monthly internal and external sales reports.
• Update daily sales data in GAC DMS and live tracking sheets.
• Maintain 100% on-time report submission with zero data mismatches and no backlog entries.
• Maintain accurate inventory records for sales, new arrivals, transfers, demo units, and damaged vehicles.
• Perform SAP stock uploading with 99% inventory accuracy.
• Review deal calculations and discounts, issue SAP and manual invoices after finance approval.
• Ensure zero invoicing errors and timely invoices within SLA.
• Coordinate repairs for port-received vehicle damages and manage claims until closure.

Skills

End-to-End deal documentation

Coordination across teams

Professional communication

Education

Bachelor's degree or diploma in Business/Commerce/Accounting

Job description

Al-Futtaim Automotive in Doha seeks a Sales Administrator to support the sales team with all administrative, documentation and system processes from booking to delivery.

You will ensure accurate data entry, timely reporting, and seamless inter-department coordination while maintaining OEM compliance and delivering a smooth customer journey.

The role is based in a fast-paced automotive dealership environment requiring high accuracy and timely execution of tasks.