Associate - IT Project Coordination

malomatia; Doha; On-site; QAR 60,000 - 100,000; Full time

Job summary

Malomatia is seeking a Project Coordinator to support delivery activities by assisting senior project managers in planning, tracking, and reporting. You will help ensure projects stay within scope and timelines, while maintaining governance, quality, and documentation.

The role involves small-scale project management and contributing to process improvements. Ideal candidates hold a Bachelor’s in a relevant field, have 3+ years in project coordination, and are fluent in English (Filipino

Qualifications

• Bachelor's degree in business administration, Information Systems, Project Management, or related discipline.
• English language requirement; Filipino is preferred.
• Minimum 3 years of experience in project coordination, PMO, or project support.

Responsibilities

• Provide support to senior project managers in planning, tracking, reporting and execution of projects.
• Ensure adherence to scope, timelines, quality standards and governance processes.
• Prepare management reports and executive summaries.
• Maintain all project documents and logs; assist day-to-day activities.
• Contribute to process improvements and standardization within the Projects Department.
• Assist with training materials and system management as needed.

Skills

Project Coordination

Quality Assurance & Testing

Reporting & Executive Communication

Data Analysis & Office Tools

Documentation & Knowledge Management

Training & System Management

Demand, Resource & Capacity Support

Process Improvement & PMO Support

Vendor & Stakeholder Coordination

Education

Bachelor’s degree in business administration, Information Systems, PMO, or related discipline

Job description

Job Description

The Project Coordinator provides comprehensive support to project delivery activities by assisting senior project managers in planning, tracking, reporting, and execution of projects. The role ensures adherence to agreed scope, timelines, quality standards, and governance processes while managing assigned small‑scale projects independently.

Responsibilities

• Quality Assurance test experience in the past: Familiar with Test scripts preparation and executing Testing, raising Bugs and reporting to Vendor for fixing
• Being able to write procedures, prepare Training materials for a new system
• Training experience
• High-level knowledge of Demand Management, resource and capacity planning process
• Preparing Management regular reports
• Strong Excel skills, fluency with basic formulas, being able to build Pivots
• Preparing executive summaries, presentations/status reports and management Dashboards
• Ensure all project-related documents (plans, status reports, and logs. Etc.) are accurately prepared, updated, and maintained.
• Assist senior project managers for day-to-day activities
• Manage small sized Projects
• Contribute to process improvements and standardization efforts within the Projects Department.

Qualifications

Desired Educational Background: Bachelor’s degree in business administration, Information Systems, Project Management, or a related discipline

Language Requirement: English (Filipino is preferred)

Desired Experience: 3+ years of experience in project coordination, PMO, or project support role

Job Specific Skills

Project Coordination & Execution

• Project & Portfolio Management Tools
• Quality Assurance & Testing Support
• Reporting & Executive Communication
• Data Analysis & Office Tools
• Documentation & Knowledge Management
• Training & System Management
• Demand, Resource & Capacity Support
• Process Improvement & PMO Support
• Vendor & stakeholder Coordination

Competencies

Technical

• Project & Delivery Management
• Project & Portfolio Management Tools
• Quality Assurance & Testing
• Demand, Resource & Capacity Management
• Reporting & Management Information
• Data & Productivity Tools
• Documentation, Procedures & Knowledge Management
• Training & User Enablement
• Process Improvement & Standardization

Behavioral

• Communication & Stakeholder Engagement
• Organization & Time Management
• Problem Solving & Critical Thinking
• Accountability & Ownership
• Collaboration & Teamwork
• Adaptability & Learning Agility
• Quality & Results Orientation
• Customer & Service Focus
• Process Discipline & Improvement Mindset

About Malomatia

ABOUT US

malomatia is a leading Qatar-based IT services and solutions provider, bringing together top Qatari and international talent to deliver innovative, end-to-end technology solutions that empower clients to achieve their strategic goals.

Our mission

Empowering Qatar’s businesses and governments to leap into the digital future with agile, knowledge-driven solutions.

Our vision

To become Qatar’s trusted knowledge partner in digital transformation, disrupting industries, shaping the future, and building a world-class tech ecosystem.

Driving change that makes a real impact

Since 2008, malomatia has been driving Qatar’s digital transformation through innovative, ISO-certified IT solutions. With expertise across key public and private sectors, we empower the nation’s vision with advanced services in cloud, cybersecurity, AI, and contact center excellence, elevating the role of technology in shaping Qatar’s sustainable future.

About The Team

Established in 2008, malomatia is a Qatari leader in IT services and digital transformation. We serve key sectors including Government, Healthcare, Education, Customs, and Transportation, delivering impactful solutions that support national development goals. Powered by a diverse team of skilled Qatari and international IT professionals, we deliver innovative, high-value digital solutions tailored to the unique needs of our clients.

Our mission is to inspire customers to thrive through digital excellence, and we envision becoming the trusted partner of choice in building a smarter society through technology and talent. We are driven by core values that define our culture and approach: ownership, integrity, empathy, teamwork, transparency, agility, excellence, trust, and innovation.

Join us in shaping the future of technology in Qatar