Associate - IT Project Coordination

malomatia; Doha; On-site; QAR 180,000 - 240,000; Full time

Job summary

malomatia is seeking a Project Coordinator to provide comprehensive support to project delivery activities, assisting senior project managers with planning, tracking, reporting, and execution of projects. The role ensures adherence to scope, timelines, quality standards, and governance while managing small-scale projects independently.

Responsibilities include QA/test support, training material creation, executive reporting, and maintaining project documentation.

Qualifications

• Bachelor's degree in business administration, Information Systems, Project Management or related discipline.
• 3+ years of experience in project coordination, PMO or project support role.
• English language proficiency (Filipino preferred).

Responsibilities

• Assist senior project managers with day‑to‑day activities and project execution.
• Manage small-sized projects and ensure adherence to scope, timelines and governance.
• Prepare management dashboards, executive summaries and status reports.
• Develop procedures and training materials for new systems.
• Support demand management, resource and capacity planning processes.
• Maintain project documents, plans, logs and knowledge base.
• Contribute to process improvements and PMO standardization efforts.
• Coordinate with vendors and stakeholders to track progress and issues.

Skills

Project & Portfolio Management Tools

Quality Assurance & Testing Support

Reporting & Executive Communication

Data Analysis & Office Tools

Documentation & Knowledge Management

Training & System Management

Demand, Resource & Capacity Support

Process Improvement & PMO Support

Vendor & Stakeholder Coordination

Education

Bachelor's degree

Tools

PM Tools

Job description

Job Description

The Project Coordinator provides comprehensive support to project delivery activities by assisting senior project managers in planning, tracking, reporting, and execution of projects. The role ensures adherence to agreed scope, timelines, quality standards, and governance processes while managing assigned small‑scale projects independently.

Responsibilities

• Quality Assurance test experience in the past: Familiar with Test scripts preparation and executing Testing, raising Bugs and reporting to Vendor for fixing
• Being able to write procedures, prepare Training materials for a new system
• Training experience
• High-level knowledge of Demand Management, resource and capacity planning process
• Preparing Management regular reports
• Strong Excel skills, fluency with basic formulas, being able to build Pivots
• Preparing executive summaries, presentations/status reports and management Dashboards
• Ensure all project-related documents (plans, status reports, and logs, etc.) are accurately prepared, updated, and maintained.
• Assist senior project managers for day‑to‑day activities
• Manage small sized Projects
• Contribute to process improvements and standardization efforts within the Projects Department.

Qualifications

Desired Educational Background: Bachelor’s degree in business administration, Information Systems, Project Management, or a related discipline.

Language Requirement: English (Filipino is preferred).

Desired Experience: 3+ years of experience in project coordination, PMO, or project support role.

Job Specific Skills

• Project & Portfolio Management Tools
• Quality Assurance & Testing Support
• Reporting & Executive Communication
• Data Analysis & Office Tools
• Documentation & Knowledge Management
• Training & System Management
• Demand, Resource & Capacity Support
• Process Improvement & PMO Support
• Vendor & stakeholder Coordination

Competencies

Technical

• Project & Delivery Management
• Project & Portfolio Management Tools
• Quality Assurance & Testing
• Demand, Resource & Capacity Management
• Reporting & Management Information
• Data & Productivity Tools
• Documentation, Procedures & Knowledge Management
• Training & User Enablement
• Process Improvement & Standardization

Behavioral

• Communication & Stakeholder Engagement
• Organization & Time Management
• Problem Solving & Critical Thinking
• Accountability & Ownership
• Collaboration & Teamwork
• Adaptability & Learning Agility
• Quality & Results Orientation
• Customer & Service Focus
• Process Discipline & Improvement Mindset