Administration & Operations Manager

Seib Insurance & Reinsurance Company LLC; Doha; On-site; QAR 120,000 - 180,000; Full time

Job summary

Seib Insurance & Reinsurance Company LLC, a company of Chedid Capital Group, is looking for an Administration Manager to oversee office operations, support employees and management, coordinate events and purchases, manage assigned projects, and provide executive support to the COO and Deputy CEO.

Responsibilities include daily office operations, supervision of the administration team and drivers, HR coordination, procurement, calendar management for the COO, and coordinating with Finance,

Qualifications

• Bachelor's degree in business administration, management, or a related field.

Responsibilities

• Manage daily office operations and oversee maintenance and improvements.
• Supervise the administration team, drivers, and administrative assistants.
• Support employees with HR-related matters, ensure compliance with internal HR policies, and coordinate concerns with the HR department.
• Manage purchasing processes, verify LPOs, obtain the required quotations, and ensure the best value and proper approvals.
• Review and cross-check all documents requiring the COO’s signature, ensuring accuracy before sharing with COO for signature.
• Handle company events, exhibitions, gatherings, client meetings, and coordinate with Finance, Marketing, management, and external suppliers.
• Coordinate with Marketing for brochures, marketing materials, and other company collaterals.
• Manage the COO’s calendar, appointments, and meeting requests.
• Prepare management meeting agendas and minutes and follow up on pending action points.
• Manage projects assigned by the COO and ensure they are completed within scope and timeline.
• Coordinate internal and external communication related to the Captive Management Division.
• Maintain proper records, reports, approvals, and confidential documents.
• Perform other administrative and management support duties as assigned.
• Promote cost-saving initiatives across the company by supporting the paperless project and reducing expenses.

Education

Bachelor's degree in business administration, management, or a related field

Job description

Seib Insurance & Reinsurance Company LLC, a company of Chedid Capital Group, is looking for an Administration Manager to oversee office operations, support employees and management, coordinate events and purchases, manage assigned projects, and provide executive support to the COO and Deputy CEO.

Responsibilities include daily office operations, supervision of the administration team and drivers, HR coordination, procurement, calendar management for the COO, and coordinating with Finance,