Administration Coordinator

Qatar Airways; Doha; On-site; QAR 67,000 - 100,000; Full time

Job summary

Qatar Airways in Doha is seeking an Administration Coordinator within Ground Services. You will provide administration support, perform secretarial duties, handle confidential information, and represent the department in correspondence, telephone, and personal contacts.

You will manage the department's calendar, travel arrangements, and documents; coordinate with other sections to fulfill requests; and maintain confidential filing systems for department assets, contributing to smooth operations

Qualifications

• Bachelor’s degree with 2+ years’ relevant experience or Diploma/HS with 3 years’ experience.
• Excellent communication and computer skills.
• Excellent written and spoken English.
• Ability to work in a cross-cultural environment.

Responsibilities

• Provide administration support for the Ground Services department.
• Perform secretarial duties and manage confidential information.
• Manage department correspondence, phone, and personal contacts.
• Coordinate travel arrangements and calendar of appointments.
• Liaise with other sections to fulfill requests.
• Maintain confidential filing and department assets records.

Skills

Cross-cultural communication

English proficiency

Confidentiality

Professionalism

Education

Bachelor's degree

Diploma/High School + experience

Job description

General Information

Ref # 229599

Location: Qatar-Doha

Job family: Cargo & Airport Operations

Closing Date: 2026-10-22

About the Role

We are currently recruiting for Administration Coordinator, within Ground Services in Doha.

In this role, you will be providing administration support for the smooth functioning of the Ground Services department. Perform secretarial duties, which require the handling of confidential and sensitive information. Represent department through management of correspondence, telephone and personal contacts. Undertake projects as directed by the line manager in order to support Departmental/Corporate initiatives.

Key Accountabilities

• Perform various secretarial and administrative duties to support requirements and maintain department functions smoothly. Handle a variety of situations and tasks involving the administrative function of the office.
• Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Independently manage multiple tasks and assigned projects whilst respecting deadlines and simultaneously ensuring the integrity of all information and data.
• Establish a confidential filing system for all correspondence generated to and from the Ground Services Department. Categorize and maintain manuals, sensitive correspondence and other source materials.
• Prepare and distribute correspondence, effectively reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure requests are carried out.
• Arrange required office equipment for new and existing staff.
• Access and maintain records for Department Assets.
• Perform other department duties related to his/her position as directed by the Head of the Department.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge.

Qualification

Qualifications

Candidates must have a bachelor’s degree with at least 2 years of relevant experience, or a Diploma/High School qualification with 3 years of experience with excellent communication and computer skills.

Essential

Job Specific Skills

• Ability to work in a cross-culture environment.
• Excellent communication and computer skills.
• Excellent written/spoken English.
• Maintain confidentiality and self-discipline.
• Should be motivated, responsible and focused.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead we dare to achieve what is never been done before.

So, whether you’re creating unique experience for our customers or innovating behind the scenes, every person contributes to our proud story, A story of spectacular growth and determination, Now is the time to bring your best ideas and passion to a place where you have no boundaries and to be part of a truly global community.