Projects Specialist (Executive Office Support) | Product Development & Design

Qatar Airways Group; Doha; On-site; QAR 120,000 - 240,000; Full time

Job summary

Qatar Airways Group is seeking an experienced Executive Assistant to the Senior Vice President. You will manage complex calendars, coordinate cross-functional initiatives, and prepare executive-ready materials to keep the SVP's office running with strategic clarity.

In this pivotal role, you will liaise with senior leaders, external partners, and internal teams, maintaining confidentiality while driving project coordination, reports, and briefing memos.

Qualifications

• Bachelor’s or Diploma with 4+ years supporting senior leadership.
• Demonstrated ability to manage complex calendars and high-volume workflows.
• Strong written and verbal communication with stakeholders at all levels.

Responsibilities

• Manage the SVP’s complex calendar, travel, meetings, and agenda prioritization.
• Serve as primary liaison between SVP, senior leadership, external partners, vendors, and cross-functional teams.
• Ensure confidentiality and professional judgment in handling sensitive information.
• Prepare, review, and assemble executive-level memos, presentations, reports, and briefs.
• Anticipate SVP needs by gathering data and ensuring readiness for key engagements.
• Coordinate confidential and non-confidential projects with timelines and deliverables.
• Support strategy execution by consolidating inputs and monitoring progress.
• Coordinate leadership meetings, workshops, and executive reviews with comprehensive materials.
• Facilitate cross-department alignment to support strategic priorities.
• Manage special projects with progress tracking and stakeholder updates.
• Support improvements to executive office processes to enhance workflow and information management.
• Ensure compliance with corporate policies within the SVP Office.
• Maintain effective communication across stakeholders to support project execution.

Skills

Executive support

Calendar management

Project coordination

Communication

Confidentiality

Office administration

Stakeholder management

Education

Bachelor’s Degree

Diploma

Tools

Power BI

Jira

MS Office

Job description

Description

At Qatar Airways, we craft cutting- edge inflight products, enhance passenger comfort, and drive innovation in aviation design.

General Information

Ref # 232356

Location: Qatar-Doha

Job family: Corporate & Commercial

Closing Date: 2026-10-31

Description

At Qatar Airways, we craft cutting- edge inflight products, enhance passenger comfort, and drive innovation in aviation design.

From concept to launch, our Product Development and Design (PDD) Team collaborates with industry leaders to create products that set new standards in travel.

If you are passionate about innovation, customer experience, technology, and design, this is your chance to make a lasting impact in the aviation industry.

Join our Product Development and Design Team that transforms ideas into reality and shape the future of airline experiences!

About The Role

In this role, you will serve as a trusted partner to the Senior Vice President (SVP), providing high level executive, administrative, and project coordination support that keeps the SVP’s office running smoothly and strategically. You will take ownership of managing project timelines, preparing executive ready materials, coordinating across functions, and ensuring that critical information flows efficiently and confidentially. You will play a pivotal role in enabling the SVP to stay focused on strategic priorities by anticipating needs, organizing complex details, and ensuring follow through on key initiatives. Your work will span project tracking, executive communication, preparation of briefs and memos, and cross functional alignment—making you an essential driver of progress and structure within the Executive Office. Unlike traditional administrative roles, this position places you at the center of strategic planning, coordination, and execution, ensuring the SVP’s agenda moves forward with clarity and precision.

As part of your role, your responsibilities will be inclusive of, but not limited to the following:

• Manage the SVP’s complex calendar, travel, meetings, and prioritization of agenda to ensure strategic time allocation.
• Serve as the primary liaison between the SVP, senior leadership, external partners, vendors, and cross functional teams.
• Ensure strict confidentiality and professional judgment in handling sensitive information.
• Prepare, review, and assemble executive level documentation including memos, presentations, reports, and briefing materials.
• Anticipate the SVP’s needs by gathering data, performing initial analysis, and ensuring readiness for key engagements.
• Coordinate a wide range of confidential and non confidential projects, ensuring timelines, deliverables, and follow ups are tracked and executed.
• Support departmental strategy execution by consolidating project inputs, monitoring initiative progress, and reporting to the SVP.
• Coordinate leadership meetings, workshops, executive reviews, and strategic sessions including agenda creation and consolidation of materials.
• Facilitate cross department alignment to support the SVP’s strategic priorities and organizational goals.
• Manage special projects as assigned by the SVP, ensuring progress tracking, documentation, and stakeholder updates.
• Support improvements to executive office processes to enhance workflow, communication, and information management.
• Ensure compliance with corporate policies and guidelines within the SVP Office.
• Maintain effective communication systems across internal and external stakeholders to support coordinated project execution.

Be part of an extraordinary story

Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community.

Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before.

Together, everything is possible.

Qualification

About You

To be successful in this role, you will bring the following:

• Diploma, Bachelor’s Degree, or equivalent, with minimum 4 years of experience in an Executive Assistant, Office Manager, Project Coordinator, or similar role supporting senior leadership.
• Proven ability to manage complex calendars, competing priorities, and high-volume workflows under strict timelines.
• Strong project coordination skills with the ability to track deliverables, follow up independently, and ensure timely execution.
• Excellent communication, organization, and interpersonal skills, with demonstrated experience interacting at senior leadership level.
• High attention to detail and strong ability to craft clear, well-structured presentations, memos, and reports.
• Advanced proficiency in MS Office applications (PowerPoint, Excel, Outlook); experience with project management tools (Power BI, Jira, or similar) is an advantage.
• Discretion, professionalism, and proven ability to handle confidential information.
• Resourceful, proactive, and client-service oriented, with strong problem-solving skills and business acumen.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before.

So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.