Supplier and Quality Procurement Assistant

Siemens Energy; Lisboa; Presencial; EUR 32 000 - 52 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

26 days holiday

Private medical cover

Pension scheme

Career development

Pioneering projects

Resumo da oferta

Siemens Energy in Lisbon is seeking a procurement professional to join the Europe & Africa supplier quality and procurement teams. You will ensure proper supplier onboarding, manage quality documentation, and support audits to strengthen compliance and cost-effective sourcing.

The role requires accuracy, data integrity and cross-functional collaboration; SAP/ERP familiarity and strong MS Office skills are essential to drive improvements in supplier performance and cycle times.

Qualificações

• Excellent administration, organisation and time-management skills.
• Strong attention to detail, accuracy, written and verbal communication.
• 2-3 working experience in a related field.
• Ability to manage multiple priorities, deadlines and follow-up actions.
• Supplier qualification and understanding of quality certificates, audit records and compliance documentation advantageous.
• Proficiency in Microsoft Excel, Word, PowerPoint and Teams; SAP or ERP experience advantageous.
• English proficiency; additional European languages advantageous.

Responsabilidades

• Coordinate supplier qualification and requalification activities with timely documentation.
• Maintain supplier quality master data, contact records and approvals across systems.
• Monitor expiry dates for certifications, audits and quality docs; renewals follow-up.
• Administer supplier audit schedules, invitations, agendas and evidence.
• Follow up on overdue corrective actions and escalate risks per governance.
• Support supplier quality reviews and performance meetings with minutes/action tracking.
• Verify required quality docs are complete before supplier approval.
• Maintain document control and retention standards for supplier records.
• Support evidence preparation for internal, customer and regulatory audits.
• Route routine supplier quality queries to SQM specialists; assist sourcing with RFQs and evaluation as needed.
• Ensure compliance with procurement policies and audit trails.
• Drive continuous improvement and digitalization (automation, dashboards, AI insights) to improve order execution and supplier performance.

Conhecimentos

Administration

Attention to detail

Time management

Communication skills

English proficiency

MS Excel

MS Word

PowerPoint

MS Teams

SAP

ERP systems

Ferramentas

SAP

ERP systems

MS Excel

MS Word

PowerPoint

MS Teams

Descrição da oferta de emprego

A Snapshot of Your Day

On a day-to-day basis, you will work with the Supplier Quality Management and Procurement teams to ensure that suppliers are onboarded correctly and ready for business. Assist with the execution and coordination of operational procurement activities to ensure the timely, compliant, and cost-effective supply of materials and services. You will help protect safety, quality, delivery and total cost while providing a responsive, customer-oriented procurement service whilst ensuring compliance with all relevant supplier evaluation areas.

How You’ll Make An Difference

• Coordinate supplier qualification and requalification activities, ensuring questionnaires, certificates and approvals are completed on time
• Maintain accurate supplier quality master data, contact records, approval status and supporting documentation across relevant systems being the champion for the relevant systems within Procurement Europe
• Monitor expiry dates for supplier certifications, audits, concessions and quality documentation, proactively following up on renewals
• Administer supplier audit schedules, including invitations, agendas, document requests, action logs and closure evidence
• Follow up with suppliers and internal owners on overdue corrective actions, escalating risks in line with agreed governance
• Support the preparation and administration of supplier quality reviews and performance meetings, including minutes and action tracking
• Verify that required quality documentation is complete and available before supplier approval
• Maintain document control and retention standards for supplier quality records, ensuring traceability and audit readiness
• Support the preparation of evidence for internal, customer and regulatory audits
• Act as the first point of contact for routine supplier quality administration queries and route technical quality matters to the appropriate SQM specialist
• Support the operational procurement team with sourcing activities as needed (RFQs, quote evaluation, supplier amendments) and ensure handover from sourcing to operations is complete and documented
• Ensure compliance with procurement policies maintaining a clear audit trail
• Drive continuous improvement and digitalization (e.g., automation, dashboards, AI-enabled insights) to improve order execution, transparency and supplier performance

What You Bring

• Excellent administration, organisation and time-management skills
• Strong attention to detail, accuracy, written and verbal communication skills
• 2-3 working experience in a related field
• Ability to manage multiple priorities, deadlines and follow-up actions
• Supplier qualification and understanding of quality certificates, audit records and compliance documentation would be an advantage
• Proficiency in Microsoft Excel, Word, PowerPoint and Teams
• Experience with SAP or equivalent ERP and supplier-management systems would be an advantage
• Basic knowledge of procurement, manufacturing and supplier quality processes
• English proficiency; additional European languages would be advantageous

About The Team

You will join a collaborative procurement team supporting Europe & Africa service and project operations, working closely with internal stakeholders and suppliers to ensure reliable and competitive sourcing.

Who is Siemens Energy?

At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.

Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.

Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo

Our Commitment to Diversity

Lucky for us, we are not all the same. Through diversity, we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.

Rewards/Benefits

• 26 days holiday, increasing to 29 days with time served.
• Access to a flexible benefits portal, including private medical cover and cycle-to-work schemes.
• A class-leading adjustable pension scheme.
• Career development and continuous learning opportunities.
• The chance to work on pioneering projects shaping the future of energy

https://jobs.siemens-energy.com/jobs