School Finance Manager – Iberia (NetSuite & Compliance)

International Schools Partnership Limited; Cascais; Vor Ort; EUR 70.000 - 100.000; Vollzeit

Jobbeschreibung

The Regional Finance Manager manages financial activities in the region, ensuring accurate financial reporting and effective financial planning.

The Head of Finance – St. Dominic’s School position will be responsible for the ISP school in the city of Cascais. This position will have a direct reporting line into the Head of the school and a dotted reporting line into the Regional Finance Director for the Iberia region. The person in this role will be a key finance representative of the Iberia Finance team. The individual will be responsible for ensuring all financial and tax information is controlled and accurately reported, in accordance with strict deadlines, to satisfy all internal and external reporting requirements for the school and to support the Head of the school, in the day-to-day financial operations and commercial activities of the school.

Main Responsibilities:

Statutory and Management Reporting and Financial Planning

• Review and control to ensure financial transactions are recorded accurately in the ISP Group transactional and consolidation system NetSuite, in accordance with the ISP Group reporting requirements.
• Work closely with the centralised Regional Billing team to implement internal financial processes and procedures to ensure the accurate recording of all revenue transactions for the schools.
• Manage the accurate and timely recording of all supplier invoices for the schools.
• Produce and review timely financial statements, P&L, Balance sheet and Cash flows, including regular reconciliation to internal management reporting.
• Conduct quarterly reviews of balance sheet movements and perform reconciliation on all key and material balances.
• Responsible for the annual budget and the P&L forecasting process for the school.
• Produce monthly management reporting and review monthly actual variances to the school budget, providing useful explanations, to drive corrective action, if needed.
• Establish processes to ensure accurate data collection and review of monthly KPI data for the school enrolments and the school headcount.

Control and Compliance

• Establish and maintain a robust internal control and compliance environment, with regular balance sheet review and reconciliations, to ensure external and internal reporting is free of material misstatement.
• Work with the centralised collections team to understand aged debtors for the schools and support as necessary to collect all outstanding amounts.
• Support the annual Group audit, by being the point of contact for the auditors.
• Monitor and follow up on external audit issues and implement recommended improvements.
• Ensure accounting treatment is consistent and aligned with Group accounting policies. Where there are local differences, maintain a reconciliation of locally reported figures to Group reported.
• Ensure all external statutory financial filings are made in accordance with required deadlines.

Cash Flow and Capex

• Responsible for ensuring that local cash management is optimised.
• Record and report local bank balances regularly.
• Responsible for ensuring conducting and completing the monthly bank reconciliation and clearing all reconciling items.
• Record capital expenditure for all major projects and assess the impact of significant cash outflows on cash forecasts.
• Produce monthly cash flow statements versus budget and forecast cash projections, to ensure the school have adequate funding.
• Assist in the completion of Capex investment papers, providing financial and analytical input.
• Conduct regular review of actual expenditure for capital projects versus approved budget spend and highlight deviations.

Tax

• Ensure the policy, procedures and practices relating to taxation comply fully with all legal and regulatory requirements and codes of practice /conduct.
• Liaise with external tax advisors as appropriate.
• Maintain a good technical knowledge of relevant tax policies and processes.
• Ensure all external tax filings are made in accordance with required deadlines.
• Responsible for ensuring that the tax accounts VAT, IRPF, Social Security, at the end of the month are correctly posted and supported in the NetSuite.
• Control of the SII report to Tax Authorities

Commercial Support

• Responsible for suppliers’ management, including agreements supervision and financial analysis to support procurement options, working closely with the FP&A and school team. Discuss with school management team to decide on preferred option and follow necessary internal approval procedures to action.
• Drive the finance integration of new acquisitions, implementing the ISP financial processes, procedures and systems, in a timely manner.
• Develop a business partnering approach, providing financial guidance and analysis to the management of the schools, to support them in their ongoing development and growth of their school.
• Conduct regular financial review meetings with the management of the school to drive understanding and accountability of the school’s financial performance.
• Control and good relationships with the suppliers of the school.
• Provide analysis and support to evaluate strategic, tactical and operational initiatives, to drive sound business decisions for the school.
• Evaluate business and financial risks and opportunities and report any possible impact to the delivery of targets.

Systems

• Champion the implementation, use and full adoption of the ISP core accounting platform, NetSuite in the school and support other key ISP core system implementations, such as ISAMS/Netsuite Billing.
• Provide feedback, suggestions and input from the school, to help develop the systems and facilitate efficient and consistent finance processes and reporting across the school.
• Establish a suitable Finance structure, team and division of responsibilities.
• Motivate and develop the team and their capabilities, to ensure an effective Finance function to support the school.

Candidate Profile:

• Recognised qualification in finance, Accounting, Business Administration, or related field.
• Proven experience (5+ years) in a similar role, ideally reporting into a regional or overseas Head Office
• Previous experience in a similar supervisory/managerial role is ideal.
• Strong understanding of financial planning, statutory accounting, financial control best practices, accounting principles, and regulatory requirements.
• Strong interpersonal skills with the ability to build relationships at senior levels of the school and wider organisation and influence key stakeholders.
• Proficiency in financial software and Microsoft Office suite; experience with data management systems, billing, and ERP systems (e.g., NetSuite, ISAMs) preferred.
• Analytical mindset with the ability to interpret financial data, identify trends, and make data-driven decisions.
• Demonstrated ability to manage multiple priorities, meet deadlines, and to drive organisational change.
• Role will require some travel.
• Commitment to integrity, ethical conduct, and confidentiality in handling sensitive information.
• Good negotiation, communication, stakeholder management skills (spoken and written).
• Ability to work under pressure to meet deadlines and attain company objectives.
• Internal and external customer focus.
• Ability to simultaneously tackle multiple projects and challenges.
• Ability to challenge the status quo and experience in setting up, changing, improving financial processes.
• Fluency in Portuguese and English is a must. Any other European language is highly valued.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.