Remote Records Specialist | Data Integrity & Compliance

Core Code io; Mangualde; Presencial; EUR 21 000 - 27 000; Tempo integral

Resumo da oferta

Core Code io is seeking a Records Specialist to manage, organize, and maintain company records—both physical and digital. The role emphasizes accuracy, confidentiality, and adherence to procedures while supporting audits and information requests, often coordinating with remote teams.

You will enter, verify, and organize data across databases and document systems, ensuring proper categorization and quick retrieval. Strong attention to detail and independent work are essential.

Qualificações

• Experience in records management or data administration.
• Proven accuracy and data quality control.
• Ability to follow established procedures and confidentiality.
• Experience with remote collaboration.
• English proficiency is required for English-speaking documentation.

Responsabilidades

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document management systems.
• Review records for accuracy, completeness, and consistency.
• Identify and correct errors, duplicate records, and missing information.
• Maintain organized filing systems and ensure documents are properly categorized.
• Retrieve records and documentation efficiently when requested.
• Process incoming documents and ensure they are properly recorded and stored.
• Assist with document scanning, indexing, uploading, and archiving.
• Track record updates, changes, and document status.
• Perform regular data and records quality checks.
• Assist with records retention, archiving, and disposal procedures.
• Maintain confidentiality when handling sensitive company, customer, or employee information.
• Prepare reports, spreadsheets, and summaries related to records and documentation.
• Coordinate with internal teams to obtain missing or updated information.
• Follow company policies, procedures, and data management standards.
• Support audits, compliance reviews, and information requests when required.

Conhecimentos

Attention to detail

Time management

Data entry

Excel

Google Sheets

Database systems

Documentation

Communication

Independent work

Confidentiality

Ferramentas

Microsoft Excel

Google Sheets

Document management systems

Databases

Descrição da oferta de emprego

Core Code io is seeking a Records Specialist to manage, organize, and maintain company records—both physical and digital. The role emphasizes accuracy, confidentiality, and adherence to procedures while supporting audits and information requests, often coordinating with remote teams.

You will enter, verify, and organize data across databases and document systems, ensuring proper categorization and quick retrieval. Strong attention to detail and independent work are essential.