Reception & School Office Administrator

King'S College School, Cascais; Viseu; Presencial; EUR 18 000 - 24 000; Tempo integral

Resumo da oferta

King's College School, Cascais is seeking an organised receptionist to welcome students, parents and staff, and to provide reliable administrative support across the school. You will manage the front desk, handle inquiries, maintain attendance records, and support the Academic Office with filings and communications.

With fluency in English and Portuguese and a proactive, service-oriented mindset, you will collaborate with teachers, admissions teams and safeguarding leads to ensure a safe,

Qualificações

• Fluent in English and Portuguese, written and spoken.
• Experience in receptionist or school office roles.
• Strong organisation and ability to handle confidential information.

Responsabilidades

• Serve as the first point of contact for students, parents, staff and visitors, ensuring a professional and welcoming reception experience.
• Manage the front desk, telephone switchboard, general enquiries, and incoming correspondence.
• Maintain accurate student attendance records and support the management of daily school operations.
• Provide administrative support to the Academic Office, including the preparation, filing, and maintenance of student records and school documentation.
• Assist with academic administration processes, including reports, school communications, schedules, and examinations, as required.
• Support admissions activities, school events, meetings, and other administrative initiatives.
• Maintain visitor records, issue access badges, and contribute to safeguarding, health, and safety procedures.
• Ensure the reception area and administrative processes operate efficiently and reflect the school's high standards of service.

Conhecimentos

Bilingual English/Portuguese

Receptionist experience

Administrative support

Microsoft Office

Interpersonal skills

Student services familiarity

Descrição da oferta de emprego

Role Summary As the first point of contact for King's College School, Cascais, you will play a vital role in representing the school's values and excellence. You will provide high-quality administrative support and ensure a welcoming, safe, and efficient environment for students, parents, staff, and visitors.

Key Responsibilities

• Serve as the first point of contact for students, parents, staff, and visitors, ensuring a professional and welcoming reception experience.
• Manage the front desk, telephone switchboard, general enquiries, and incoming correspondence.
• Maintain accurate student attendance records and support the management of daily school operations.
• Provide administrative support to the Academic Office, including the preparation, filing, and maintenance of student records and school documentation.
• Assist with academic administration processes, including reports, school communications, schedules, and examinations, as required.
• Support admissions activities, school events, meetings, and other administrative initiatives.
• Maintain visitor records, issue access badges, and contribute to safeguarding, health, and safety procedures.
• Ensure the reception area and administrative processes operate efficiently and reflect the school's high standards of service.

Ideal Candidate

• Fluency in English and Portuguese, both written and spoken.
• Previous experience in a receptionist, administrative, school office, or customer-facing role.
• Experience supporting academic administration, student services, or educational operations is highly desirable.
• Strong organisational skills with excellent attention to detail and the ability to manage confidential information.
• Proficiency in Microsoft Office and confidence in learning new systems and databases.
• Excellent interpersonal and communication skills, with a professional and service-oriented approach.
• Ability to manage multiple priorities, work independently, and collaborate effectively with different stakeholders.
• Positive, proactive, and adaptable mindset, with a genuine commitment to supporting the school community.

Safeguarding Statement

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practices and pre‑employment background checks will be undertaken before any appointment is confirmed.