Project Coordinator

Air Apps; Lisboa; Hybrid; EUR 32,000 - 46,000; Full time

Benefits offered by this job

Apple hardware ecosystem for work.

Annual Bonus

Top-tier Health and Life Insurance

Transportation Budget

Coverflex benefits package

Childcare support

Air Conference

Pension Fund

Urban Sports Club

Meals 100% free at the hub

Job summary

Air Apps, a Lisbon-based AI startup, is seeking a Project Coordinator to ensure day-to-day operations run smoothly across teams. You will coordinate tasks, monitor progress, and maintain momentum on multiple workstreams with a strong emphasis on Jira for tracking and reporting.

This fully onsite role reports to the CEO and offers a dynamic, fast-paced environment. Ideal candidates have 2–4 years in operations or coordination, excellent communication, and a proactive, detail‑oriented mindset.

Qualifications

• Around 2–4 years of experience in an operations, coordination, or administrative support role.
• Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.
• Strong organizational skills with the ability to manage multiple moving parts across different teams.
• Excellent verbal and written communication skills.
• Proactive, resourceful, and detail-oriented mindset with a team-first attitude.

Responsibilities

• Coordinate and monitor daily operational tasks.
• Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.
• Ensure timely follow-ups, task closures, and status updates.
• Organize and maintain documentation, dashboards, and workflows.
• Assist in preparing reports, dashboards, and presentations for internal stakeholders.
• Flag potential blockers or delays and communicate proactively to resolve issues.
• Identify opportunities to streamline operations or improve coordination processes.

Skills

Jira

Coordination

Administrative support

Communication

Tools

Jira

Job description

About Air Apps

At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco we’ve remained self-funded while reaching over 100 million downloads worldwide.

Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe.

Join us on this journey to redefine resource management and change lives along the way.

• This is a fully onsite position, based at our office in Lisbon, where you will collaborate closely with cross-functional teams in person and contribute to a dynamic and fast-paced environment. We are open to support with relocation efforts.

The Role

As a Project Coordinator, you will be instrumental in ensuring the seamless execution of day-to-day operations across teams. You will coordinate tasks, track initiatives, and help maintain momentum on multiple workstreams. This role requires exceptional Jira skills, keen attention to detail, and strong communication abilities. You will report directly to the CEO.

Responsibilities

• Coordinate and monitor daily operational tasks.




• Support project execution by updating and managing task tracking systems - particularly Jira - with a high level of precision.




• Ensure timely follow-ups, task closures, and status updates.




• Organize and maintain documentation, dashboards, and workflows.




• Assist in preparing reports, dashboards, and presentations for internal stakeholders.




• Flag potential blockers or delays and communicate proactively to resolve issues.




• Identify opportunities to streamline operations or improve coordination processes.

Requirements

• Around 2–4 years of experience in an operations, coordination, or administrative support role.




• Expert-level proficiency in Jira - including creating dashboards, automations, custom fields, filters, and reporting tools.




• Strong organizational skills with the ability to manage multiple moving parts across different teams.




• Excellent verbal and written communication skills.




• Proactive, resourceful, and detail-oriented mindset with a team-first attitude.

What benefits do we offer?

• Apple hardware ecosystem for work.




• Annual Bonus




• Top-tier Health and Life Insurance for peace of mind.




• Transportation Budget to support your commute needs.




• Coverflex benefits package for meal allowances, well-being, and more.




• Childcare support.




• Air Conference - an opportunity to meet the team, collaborate, and grow together.




• Pension Fund to support your long-term financial planning.




• Urban Sports Club membership to keep you active.




• Meals 100% free at the hub.

Diversity & Inclusion

At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger.

Application Disclaimer

At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any u