Procurement Ops Specialist

Pleo; Lisboa; Híbrido; EUR 40 000 - 55 000; Tempo integral

Resumo da oferta

Pleo is seeking a Procurement Operations Specialist to manage day-to-day procurement operations end-to-end, drive ticket workflows, vendor due diligence, and contract workflows. You will partner with our Omnea CSM to optimize procurement processes, ensuring lean, fast, and fully compliant buying across the business.

You will report to the Head of Procurement and collaborate with Finance, Legal, Compliance, Cybersecurity, and C-level executives to maintain smooth operations and drive continuous

Qualificações

• Excellent organizational and methodical work style with multitasking ability.
• Hands-on experience managing final stages of procurement lifecycle, contracts, and signatures.
• Strong communication across all seniority levels, including C-suite.

Responsabilidades

• Manage daily procurement operations from intake to final sign-off.
• Lead contract management and execution, coordinating internal/external signatures.
• Coordinate cross-functional approvals (Legal, Compliance, Cybersecurity, Finance) and ensure due diligence.
• Architect and optimize procurement workflows with Omnea CSM to improve efficiency.
• Maintain compliance with regulatory standards and risk mitigation in daily workflows.
• Engage with function leaders and executives to align goals and unblock blockers.
• Support negotiations on day-to-day purchases and renewals to secure favorable terms.

Conhecimentos

Organizational skills

Stakeholder management

Contract management

Process design

Descrição da oferta de emprego

ABOUT PLEO

Messy spend management is tricky business. And tedious processes are a lose-lose situation for all involved, not just finance. At Pleo, we're changing that. We build spend solutions that make managing money seamless, empowering, and surprisingly effective for finance teams and employees alike - with a vision to help all businesses ‘go beyond’.

The word ‘Pleo’ actually means ‘more than you’d expect’, and living by that mantra has been the secret to our success over the last 10 years.

Now, we’re at a pivotal moment in our journey; every move we make has a direct impact on our 40,000+ customers, our business, and our collective success. We need people who take pride in uncovering customer needs, who turn complex problems into simple solutions, challenge the way things are done (respectfully), and always aim high. With great ambitions driving us forward, we can’t say we’ve got this whole thing figured out. And frankly, that’s half the fun! What we can say is that we’re a driven, progressive, and, importantly, a kind bunch of 850+ people from over 100 nationalities, all committed to delivering the future of business spending, together.

ABOUT THE ROLE

We're looking for a Procurement Operations Specialist to join our Procurement team at Pleo. In this role, you'll manage the day-to-day operations of procurement end-to-end, driving ticket workflows, purchase requests, vendor due diligence, and keeping approvals moving seamlessly across the business. You will also own the critical final stages of the procurement lifecycle, managing contract workflows, approvals, and contract signatures. You won't just keep the operational wheels turning; you'll also act as a process architect, partnering with our Omnea CSM to optimize, streamline, and scale our procurement workflows to be faster, leaner, and fully compliant. Procurement at Pleo is still taking shape, so you'll have real ownership and high visibility, regularly partnering with function leaders and C-level executives. If you are highly methodical, thrive on managing multiple moving parts simultaneously, and are excited to shape an efficient way of buying, this could be your next step.

WHO YOU’LL BE WORKING WITH AND REPORTING TO

You'll report to our Head of Procurement and work closely with Finance, Legal, Compliance, Cybersecurity, and function leaders across the company. You'll also work closely with our dedicated CSM at Omnea (our procurement platform) to drive system and process continuous improvements. As the main point of contact for day-to-day procurement operations, you will be the bridge between internal teams, C-level stakeholders, and external vendor representatives.

WHAT YOU’LL BE DOING

As a Procurement Operations Specialist, you will:

• Manage Daily Procurement Operations: Own the intake and lifecycle of procurement tickets and purchase requests, ensuring every step from initial request to final sign-off runs smoothly.
• Drive Contract Management & Signatures: Lead the end of the procurement process by managing contract execution, coordinating internal/external signatures, and ensuring executed agreements are properly archived and tracked.
• Proactively Drive Approvals & Diligence: Actively chase approvals, coordinate cross-functional handoffs (Legal, Compliance, Cybersecurity, Finance), and ensure rigorous vendor due diligence is executed without letting requests stall.
• Architect & Optimize Processes: Continually evaluate our procurement workflows to eliminate bottlenecks, working in a project-manager capacity alongside our Omnea CSM to make our end-to-end buying journey leaner, faster, and more efficient.
• Maintain Compliance & Quality: Embed regulatory standards, security requirements, and risk mitigation steps directly into daily workflows, making compliance frictionless and standard for stakeholders.
• Engage High-Level Stakeholders: Confidently communicate and align with function leaders, department heads, and C-level executives to clear blockers and maintain clear alignment.
• Support Tactical Negotiations: Provide ad-hoc negotiation support on day-to-day purchases and renewals to secure fair commercial terms when needed.

WHAT YOU BRING

You'll thrive in this role if you have:

• Exceptional Organizational & Methodical Skills: You excel at multitasking, prioritizing high ticket volumes, and tracking complex workflows simultaneously without letting details slip through the cracks.
• Contract Management Expertise: Hands-on experience navigating the final stages of the procurement lifecycle, including managing contract reviews, driving approval workflows, and ensuring timely contract execution and signatures.
• Proactive Stakeholder Management: You are comfortable communicating across all seniority levels (including C-suite executives) and aren't afraid to proactively follow up to get approvals over the finish line.
• Process Design & Project Management Ability: You naturally analyze workflows, …