Personal Assistant (M/F/D)

iCliGo; Vila Nova de Gaia; Híbrido; EUR 20 000 - 30 000; Tempo integral

Resumo da oferta

An innovative travel platform in Portugal is seeking a Personal Assistant to support the CEO in managing both professional and personal tasks. The ideal candidate will have exceptional organizational skills and experience in high-pressure environments. Key responsibilities include managing schedules, coordinating travel arrangements, and handling sensitive information. This position offers competitive salary and benefits, including health insurance and remote work options.

Serviços

Competitive salary

Annual performance-based bonus

Health insurance

24 days of annual leave

Remote working model

Travel perks

Qualificações

• Proven experience as a Personal Assistant, Executive Assistant, or Lifestyle Manager.
• Strong written and verbal communication.
• Ability to work irregular hours when needed.

Responsabilidades

• Manage CEO calendar, appointments, meetings, and travel.
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and meeting materials.

Conhecimentos

Multitasking

Organizational skills

Verbal communication

Written communication

Tech-savvy

Interpersonal skills

Ferramentas

MS Office

Google Workspace

Scheduling tools

Descrição da oferta de emprego

About ICliGo

iCliGo is an innovative platform that connects travelers with independent and highly qualified travel consultants.

Founded in 2014, this Portuguese multinational has evolved into a technology-driven company dedicated to meeting the needs and dreams of a new generation of travelers and entrepreneurs.

We are proud to foster a collaborative and inclusive workplace, where every team member has the opportunity to grow and thrive.

About The Role

As a Personal Assistant, you will provide comprehensive support across both professional and personal matters, ensuring the smooth running of the executive’s business and private life. This role requires exceptional organizational skills, discretion, and the ability to anticipate needs while handling a wide range of tasks—from managing diaries and business communication to coordinating household, travel, and lifestyle arrangements.

Key Responsibilities

• Manage CEO calendar, appointments, meetings, and travel (domestic & international).
• Screen and prioritize emails, calls, and correspondence.
• Prepare reports, presentations, and meeting materials.
• Coordinate with business partners, staff, and external stakeholders.
• Track key deadlines, follow up on commitments, and ensure the executive is well-prepared.
• Manage personal diary, family events, and special occasions.
• Organize travel itineraries for both business and personal trips.
• Oversee personal errands such as shopping, reservations, pet caring and household arrangements.
• Coordinate with service providers (household staff, contractors, suppliers, etc.).
• Assist with financial administration: expense tracking, bill payments, reimbursements.
• Support event planning (dinners, holidays, family gatherings).
• Ensure sensitive personal information is handled with absolute confidentiality.

What We’re Looking For

• Proven experience as a Personal Assistant, Executive Assistant, or Lifestyle Manager.
• Excellent multitasking, organizational, and time-management skills.
• Strong written and verbal communication.
• Tech-savvy: proficient with MS Office, Google Workspace, and scheduling tools.
• Ability to adapt quickly and remain calm under pressure.
• Trustworthy, discreet, and proactive.
• Valid driver’s license and flexibility to travel (optional, depending on role).
• Experience supporting high-profile individuals or families.
• Ability to work irregular hours when needed.
• Strong interpersonal skills with a polished, professional demeanor.
• A solutions-oriented, “can-do” mindset.

Benefits

• Competitive salary based on experience and expertise;
• Annual performance-based bonus;
• AdvanceCare health insurance;
• 24 days of annual leave (including your birthday off);
• Remote working model;
• Travel perks at net rates.