Operational Buyer & Catalog Specialist

Unilabs; Porto; On-site; EUR 35,000 - 45,000; Full time

Job summary

A multinational healthcare company is seeking a Procurement Support Specialist in Porto, Portugal. The candidate will assist with a procurement transformation program, manage supplier data, and support users in their procurement processes. A bachelor's degree is required, along with 3 years of experience in a similar role. Strong communication skills and proficiency in ERP systems and MS Office 365 are essential. This is a full-time role offering opportunities for personal development and collaboration across teams.

Qualifications

• At least 3 years of work experience in a similar role.
• Strong communication skills are essential.
• Proficiency in ERP systems and MS Office 365.

Responsibilities

• Assist in providing support for procurement processes.
• Manage supplier data and master data.
• Provide first-line support to business and external users.

Skills

Communication skills

Team player

Analytical skills

Initiative

Education

Bachelor's degree or equivalent work experience

Tools

ERP (SAP or MS Dynamics)

MS Office 365

Excel (PowerBI)

Job description

Unilabs is embarking on a multiyear group procurement transformation program, this program is based on organization, processes, and tooling changes, this includes the deployment of Procurement front end and backend to multiple business units.

You will assist the group business excellence manager in providing support and advice in the areas of functional design, implementation, and execution of the end-to-end process.

You will work closely with the other program workstreams (such like, finance, legal, compliance, IT...), countries and with the integrator of the chosen solution.

Key Responsibilities

• Organization and people management
• You will be part of the Sourcing Optimizer Team and you will report to the Sourcing Optimizer Team Lead
• You work according to the guidelines and objectives of the Unilabs procurement policies, strategies and plans
• You will manage knowledge and know how
• Improving the procurement function
• You will align activities, processes and tooling to drive efficiency and compliance at group level & countries
• You will operate according to the new central procurement strategy and organization, and you will support the roll‑out into the local organization
• You add value by optimizing Unilabs procurement processes, driven by continuous improvement and reporting to different stakeholders on key performance indicators
• You will support the implementation and the use of the Source to Contract Suite and Purchase to Pay platform in the group - and country teams
• You will gather information from the countries and work closely with the Purchasing Category Managers, Purchasing Market Managers and Purchasing Market Specialists
• When needed involve Group Procurement e.g. the Purchasing Category Manager, Purchasing Category Director, Purchasing Market Operations Manager or the Process Excellence Manager
• You will promote the use of Source to Contract and Purchase to Pay systems
• You will manage technology & tools
• Master data management
• You will register and manage item prices, catalogues and pricelists. You will handle low value requisition sourcing verification for Head Quarter/Switzerland
• You will manage supplier data
• You will provide stakeholders with structural and ad‑hoc steering information (Preferred vendors, info on prices changes...)
• You will review and report on data quality; suggest improvements for increasing quality and integrity of data or data sources
• Application management
• You will provide (first line) support to the business users
• You will provide (first line) support to external users (suppliers) using the system
• You will elevate issues to second line support helpdesk (internal or external)
• You will optimize customer satisfaction
• You will assign roles/rights
• You will train or instruct (new) users
• Supporting (Category) Buyers
• You will create templates and sourcing documents
• You will pro‑actively implement improvements and support addressing newly identified needs coming from the business experts to increase efficiency and quality
• You will support the Procurement organization with analytical techniques and knowledge sharing
• Personal development
• You will develop your personal skills and know how
• You will develop and update market and procurement knowledge
• You may be asked to travel for specific events or suppliers

Requirements

• You have a bachelor's degree or higher, or equal work experience
• At least 3 years of work experience in a similar role
• You have strong communication skills
• You are proficient in the use of ERP (SAP or MS Dynamics) and MS Office 365 (Outlook, PowerPoint) and have excellent skills of Excel (PowerBI e.g.,)
• You are a team player
• Languages: English
• Languages: Any other European language like French, Spanish and/or German is a plus

Soft Skills

• You can effectively interact and communicate with people at all levels of the organization
• You are dynamic, with a hands‑on mentality, analytical and willing to learn
• You take initiative and can work independently with limited supervision

Seniority level

• Mid‑Senior level

Employment type

• Full‑time

Job function

• Finance

Industries

• Non‑profit Organizations and Primary and Secondary Education