Office Manager - EN / PT

GrabJobs; Lisboa; Presencial; EUR 30 000 - 45 000; Tempo integral

Resumo da oferta

A fast-growing tech company is seeking an Office Manager in Lisbon to ensure smooth operations. The ideal candidate is fluent in Portuguese and English, possesses strong communication and problem-solving skills, and thrives in a dynamic environment. This role offers the opportunity to join a vibrant team and be part of the company's growth journey.

Serviços

Competitive salary

Fast learning environment

Collaborative team spirit

Qualificações

• Strong communication skills to share information across multicultural teams.
• Ability to stay calm in urgent situations and make sound decisions.
• Excellent organizational skills with attention to detail.

Responsabilidades

• Coordinate onboarding and offboarding processes for newcomers.
• Manage business travel bookings and office supplies.
• Support monthly budget tracking and cost optimization.
• Monitor office space needs and contribute to improvements.
• Maintain documentation of office processes and propose improvements.

Conhecimentos

Fluent in Portuguese

Full professional proficiency in English

Strong communication skills

Problem-solving abilities

Negotiation skills

Organizational skills

Team player

Descrição da oferta de emprego

Overview

Created in Lyon in 2016 by three French entrepreneurs, Agicap is one of the fastest scale-ups in Europe, with over 8000 customers, 550 employees and fast revenue growth. Agicap allows CEOs and Finance teams of SMBs and Mid-Market companies to efficiently manage and forecast their cash flow, pay their suppliers and get paid. Our ambition is to become the global financial management solution for SMEs and Mid-Market companies worldwide. We have raised €145M since our creation and are growing the team to support international expansion across Europe. We are now over 500 people and are looking for talented individuals to join our ambitious adventure.

Home page • Customer Stories • Our Values • About the role: We are looking for a dynamic and proactive Office Manager to join our team in Lisbon. In this role, you will ensure the smooth day-to-day operations of the office and create a pleasant, efficient, and welcoming work environment for all team members.

Responsibilities

• Onboarding & Offboarding - Prepare and coordinate onboarding and offboarding processes; Ensure a smooth arrival for newcomers (equipment, welcome pack, setup); Support internal teams during employee transitions.
• Office Operations & Logistics - Manage business travel bookings (transport and accommodation); Handle office supplies, equipment, and employee requests; Liaise with vendors and service providers (hotels, office equipment, etc.); Ensure a functional and pleasant office environment (snacks, drinks, coffee…).
• Budget & Cost Control - Support with monthly budget tracking and reporting; Monitor suppliers and participate in cost optimization initiatives.
• Real Estate & Office Capacity - Monitor office space needs and capacity planning; Contribute to workspace improvements and supplier negotiations.
• Processes & Improvements - Maintain documentation of office processes; Propose and implement improvements for operational efficiency.

What we are looking for

• Fluent in Portuguese, with full professional proficiency in English
• Strong communication skills, with the ability to clearly share information across multicultural and international teams
• A natural problem-solver, able to stay calm in urgent situations and make sound decisions quickly
• High level of flexibility and agility, with the ability to easily switch between tasks and priorities
• Solid negotiation and conflict resolution skills
• Strong sense of autonomy, able to take ownership and make decisions independently
• Excellent organizational skills, with attention to detail and the ability to manage a high volume of information over time
• A true team player, enthusiastic and collaborative, with a positive attitude

What we offer

• Perfect moment in terms of growth and opportunities to join our adventure
• Competitive salary
• Fast learning environment, entrepreneurship and team spirit
• An incredible team of entrepreneurs

Process

Interview with Anaïs, Talent Acquisition; 2nd step with Nicolas, Global Office Manager; 3rd step with Rui, VP Operations. Thank you!