Office Manager - EN

GrabJobs; Lisboa; Presencial; EUR 30 000 - 40 000; Tempo integral

Resumo da oferta

A growing financial management company in Lisbon is seeking an Office Manager to ensure smooth office operations. You will be responsible for onboarding and offboarding processes, managing business travel, and maintaining office logistics. Ideal candidates possess strong communication skills and the ability to adapt quickly to changing priorities. This role offers a competitive salary and a vibrant startup culture.

Serviços

Competitive salary

Fast learning environment

Entrepreneurial team spirit

Responsabilidades

• Prepare and coordinate onboarding and offboarding processes.
• Manage business travel bookings (transport and accommodation).
• Support with monthly budget tracking and reporting.
• Monitor office space needs and capacity planning.
• Maintain documentation of office processes.

Conhecimentos

Full professional proficiency in English

Strong communication skills

Problem-solving ability

Flexibility and agility

Negotiation and conflict resolution

Strong sense of autonomy

Excellent organizational skills

Team player

Descrição da oferta de emprego

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Created in Lyon in 2016 by three French entrepreneurs, Agicap is one of the fastest scale-ups in Europe, with over 8000 customers, 550 employees and fast revenue growth (7x between 2021 and 2024). Agicap is part of the FT120, rewarding the most promising startups in France.

Agicap allows CEOs and Finance teams of SMBs and Mid-Market companies to efficiently manage and forecast their cash flow, pay their suppliers and get paid.

Cash is King, and Agicap fundamentally reshapes the way companies manage one of their greatest pain points.

Our ambition is to become the global financial management solution for SMEs and Mid-Market companies worldwide.

We have raised €145M since our creation, with prestigious VC funds including AVP, Greenoaks, Partech and BlackFin, with a last round in November 2024.

These additional resources further fuel our product innovation, allowing us to grow significantly the team by welcoming new talents and accelerating our international expansion across Europe. We are now over 500 people.

We believe our success comes from our highly passionate and dedicated teams, committed to building a company where people can grow and build their careers. We are constantly looking for great talents, aiming for excellence and ready to join our ambitious adventure!

Home page

Customer Stories

Our Values

About the role :

We are looking for a dynamic and proactive Office Manager to join our team in Lisbon. In this role, you will ensure the smooth day-to-day operations of the office and create a pleasant, efficient, and welcoming work environment for all team members.

Main responsibilities:

Onboarding & Offboarding

• Prepare and coordinate onboarding and offboarding processes
• Ensure a smooth arrival for newcomers (equipment, welcome pack, setup)
• Support internal teams during employee transitions

Office Operations & Logistics

• Manage business travel bookings (transport and accommodation)
• Handle office supplies, equipment, and employee requests
• Liaise with vendors and service providers (hotels, office equipment, etc.)
• Ensure a functional and pleasant office environment (snacks, drinks, coffee…)

Budget & Cost Control

• Support with monthly budget tracking and reporting
• Monitor suppliers and participate in cost optimization initiatives

Real Estate & Office Capacity

• Monitor office space needs and capacity planning
• Contribute to workspace improvements and supplier negotiations

Processes & Improvements

• Maintain documentation of office processes
• Propose and implement improvements for operational efficiency

What we are looking for :

• Full professional proficiency in English
• Strong communication skills, with the ability to clearly share information across multicultural and international teams
• A natural problem-solver, able to stay calm in urgent situations and make sound decisions quickly
• High level of flexibility and agility, with the ability to easily switch between tasks and priorities
• Solid negotiation and conflict resolution skills
• Strong sense of autonomy, able to take ownership and make decisions independently
• Excellent organizational skills, with attention to detail and the ability to manage a high volume of information over time
• A true team player, enthusiastic and collaborative, with a positive attitude

What we offer :

• Perfect moment in terms of growth and opportunities to join our adventure
• Competitive salary
• Fast learning environment, entrepreneurship and team spirit
• An incredible team of entrepreneurs

Process :

• Interview with Anaïs, Talent Acquisition
• 2nd step with Nicolas, Global Office Manager
• 3rd step with Rui, VP Operations

Thank you!