office Manager

Descompagnons Trabalho Temporário Lda; Lisboa; Presencial; EUR 30 000 - 40 000; Tempo integral

Resumo da oferta

A leading organization in Lisbon is seeking an experienced Office Manager to oversee administrative management. Responsibilities include office operations, team support, and HR coordination. The ideal candidate has a background in administration, excellent organizational skills, and is fluent in Portuguese and English. This full-time role offers a collaborative work atmosphere and flexibility with potential for remote work.

Serviços

Health and life insurance

Flexible work hours

Free snacks and beverages

Discounts on sports memberships

Game room with activities

Qualificações

• Proven experience as Office Manager or similar role.
• Ability to handle confidential information with discretion.
• A proactive mindset and hands-on approach to problem-solving.

Responsabilidades

• Oversee day-to-day office operations and maintenance.
• Coordinate company events, meetings, and team schedules.
• Spearhead the onboarding process for new employees.

Conhecimentos

Fluent in Portuguese

Fluent in English

Excellent organizational skills

Strong interpersonal skills

Proficiency in MS Office Suite

Formação académica

Bachelor's degree in administration or related field

Ferramentas

MS Office Suite

Google tools

Descrição da oferta de emprego

Overview

We are seeking a highly organized and resourceful Office Manager to oversee the day-to-day administrative management of our Lisbon office. You will be responsible for ensuring the smooth and efficient running of our office, fostering a positive work environment, and supporting our team's success. The ideal candidate is a proactive problem-solver with outstanding communication skills and a passion for creating a great workplace culture.

What do we expect from you?

1. Office & Facilities Management: Serve as the primary point of contact for day-to-day office operations, maintenance, and all related matters. Manage relationships with vendors, suppliers, and service providers, ensuring quality and effectiveness. Oversee office inventory, ordering all necessary supplies, equipment, and company merchandise (goodies). Handle all incoming and outgoing correspondence, including mail, packages, and emails. Maintain a professional, organized, and secure office environment.
2. Administrative & Team Support: Coordinate company events, meetings, and building activities from concept to execution. Manage travel arrangements (flights, hotels, transport) for the team. Maintain and manage team schedules, including the holiday calendar. Provide general administrative support to the Lisbon team as needed.
3. HR & Onboarding Coordination: Spearhead the onboarding process for new employees to ensure a seamless and welcoming experience (e.g., workstation setup, welcome breakfast, medical appointments, meal card). Assist in the coordination of internal training sessions and workshops. Administer employee benefits such as meal vouchers. Ensure office health and safety policies are up to date.

What are we looking for?

A skilled and attentive talent with...

• A background in administration, accounting, HR or related field (at least a bachelor level);
• Proven experience as Office Manager or Administrative Assistant or similar role;
• Excellent organizational, multitasking, and management skills;
• A proactive mindset and hands-on approach to problem solving;
• Strong interpersonal and communication skills, with fluency in both Portuguese and English (written and spoken);
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google tools;
• Reliable, trustworthy, able to handle confidential information with discretion;
• A positive, energetic attitude and a genuine desire to support the teams.

What can you expect from us?

KWANKO’S CULTURE

• An international mindset with teams around the world. As a full member of the group, you will have the chance to collaborate not only with your colleagues from Lisbon but also from other offices.
• A friendly, inclusive and collaborative work atmosphere that balances fun and performance, with constant support from your team, manager and HR.
• From day one and throughout your career within the group, you can expect training, learning and growth opportunities.
• As work-life balance is a top priority, we offer flexibility and the possibility to work from home 1 day per week. The rest of the time, our amazing office with rooftop in the heart of the city is always ready to receive you!
• Health and life insurance, as well as free tea, coffee and fruits at the office.
• Possible discounts on sports memberships and a partnership with Classpass for reduced online sport courses, access to gyms and related activities such as spa and massages.
• Playstation and game room with ping pong and more. Our motto: Get up and disrupt!

CONTRACT: full time permanent contract, 4 days/week presence required

START DATE: ASAP

If you are a master of organization and love creating an efficient and welcoming office environment, we’d love to hear from you! Apply here: https://www.welcometothejungle.com/en/companies/kwanko/jobs/office-manager_lisbon