Office Manager

Randstad Portugal; Lisboa; Híbrido; EUR 25 000 - 35 000; Tempo integral

Resumo da oferta

A leading global company in Portugal is seeking an Office Admin to provide essential administrative support within the Global Business Services team. Candidates should have a Bachelor’s degree and at least 3 years of experience in similar roles. Excellent organizational and communication skills are essential. This position offers a dynamic work environment, home office flexibility, and various benefits such as health insurance and additional days off.

Serviços

Dynamic working environment

Home office policy (2 days/week)

Additional days off on Dec 24th and 31st

Birthday off

Referral Bonus

Life Insurance

Health Insurance for family members

Qualificações

• Minimum 3 years of experience in administrative management.
• Experience with GBS or Shared Services environments.
• Ability to interact with customers and technical staff.

Responsabilidades

• Manage office space and assignments.
• Maintain stock of office supplies.
• Coordinate facility management and maintenance.
• Provide support to employees and visitors.
• Set up office equipment and resolve administrative issues.
• Schedule meetings and handle correspondence.

Conhecimentos

Collaboration

Communication in English (B2)

Organizational skills

Self-organized working style

Knowledge of MS Office

Customer response skills

Formação académica

Bachelor’s degree or equivalent

Ferramentas

MS Excel

MS Outlook

Descrição da oferta de emprego

Company Description

They are part of a strong international team and a leading player in the commercial vehicle manufacturing and transport solutions sector. As part of a global group, they are committed to innovation, operational excellence, and shaping the future of mobility.

Their newly established Global Business Services (GBS) united is dedicated to optimizing and streamlining end-to-end business processes across finance, human resources, sales support, and procurement. With delivery centers spanning multiple locations worldwide, they focus on quality, efficiency, and continuous improvement to ensure seamless service delivery.

GBS plays a strategic role in the company's long-term success, actively contributing to its growth and development.

By joining them, you will be part of a forward-looking team that drives impactful change and supports a dynamic operational environment.

What you can look forward to

The Office Admin provides a wide range of administrative support to the team working in the Global Business Services (GBS). This role ensures the efficient operation of the office, supports managers and employees through various tasks related to GBS organization, office space, IT equipment and administrative inquiries.

The key responsibilities of this role

• Manage the office space, including (temporary) office assignments
• Maintain the stock of office material and supplies
• Coordinate external parties for facility management, security, maintenance
• Provide general support to employees and visitors
• Set up and manage office equipment, including printers and computers
• Resolve administrative problems and inquiries
• Maintain office policies and procedures
• Support in the operational organization of GBS events in coordination with HR team
• Ensure administrative tasks such as handle correspondence, scheduling meetings and appointments
• Guarantee booking and travel support to the GBS employees
• Support the organization by promoting good practices

Education and Experience Requirements

• Bachelor’s degree, technical or commercial business education or equivalent in related areas
• Minimum of 3 years work experience providing daily administrative management in similar contexts (GBS, Shared Service)
• Experience working and interacting with customers and technical staff

Skills and Competencies

• Demonstrated ability to collaborate and communicate professionally in English (B2) and with multiple parties (German is a plus)
• Advanced organizational skills, open minded and receptive to change
• Self-organized working style with ability to work independently and as part of a team
• Strong administrative skills
• Knowledge of MS office (Excel, Outlook)
• Advanced interpersonal, customer response and service skills

Benefits

• Working in a dynamic environment with vibrant team spirit
• Home office policy of 2 days / week
• Additional days off on Dec 24th and 31st
• Birthday off
• Referral Bonus
• Life Insurance
• Health Insurance, extended to family members