Office Assistant - Part-Time Permanent

Tilray Brands, Inc.; Cantanhede; Presencial; EUR 20 000 - 30 000; Tempo parcial

Resumo da oferta

A leading global cannabis company in Coimbra, Portugal, is seeking a part-time Office Assistant. The role involves overseeing daily office operations, managing schedules, and providing support to management. Candidates should have a diploma in Office or Business Administration, with at least 3 years of experience and exceptional communication skills. Fluency in English and proficiency in Microsoft Office are required.

Qualificações

• Minimum of 3 years working as an Executive Assistant or similar role.
• Ability to handle confidential information in a fast-paced environment.
• Exercises sound judgment in decision-making.

Responsabilidades

• Oversee general office operations for smooth daily functioning.
• Manage calendars, schedules, and appointments.
• Handle incoming and outgoing mail.

Conhecimentos

Detail oriented

Exceptional written and verbal communication skills

Ability to work under pressure

Fluency in English

Formação académica

Office Administration or Business Administration diploma

Ferramentas

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Descrição da oferta de emprego

Overview

Office Assistant — Part-Time Permanent. Tilray Brands is a leading global cannabis-lifestyle and consumer packaged goods company with operations in Canada, the United States, Europe, Australia, and Latin America that is changing people's lives for the better – one person at a time – by inspiring and empowering the worldwide community to live their very best life by providing them with products that meet the needs of their mind, body, and soul and invoke a sense of wellbeing. Tilray’s mission is to be the trusted partner for its patients and consumers by providing them with a cultivated experience and health and wellbeing through high-quality, differentiated brands and innovative products. A pioneer in cannabis research, cultivation, and distribution, Tilray’s unprecedented production platform supports over 20 brands in over 20 countries, including comprehensive cannabis offerings, hemp-based foods, and alcoholic beverages.

Looking to develop your career at the forefront of a rapidly expanding industry? Ready to apply your talents to make a positive difference in the lives of patients around the globe?

Reporting to the Plant Manager, the Office Assistant is responsible for giving support, enhancing efficiency by providing management support and by organizing and executing tasks assigned by the managers and executives.

Role and Responsibilities

• Oversee general office operations and ensure smooth daily functioning.
• Manage calendars, schedules, and coordinate appointments, meetings, and conferences.
• Handle incoming and outgoing mail and liaise with postal services.
• Organize company visits and tours, providing full support to visitors (e.g., agendas, coffee breaks, hotel bookings, transfers, vehicles, equipment, meals).
• Plan and coordinate in-house and off-site activities (e.g., celebrations, social events, team meetings).
• Arrange domestic and international travel, including flights, accommodation, and car rentals.
• Purchase and maintain office supplies and equipment, ensuring adequate stock levels.
• Prepare presentations and management-level reports (e.g., meeting notes, summaries).
• Maintain and update databases related to training records and SOP control.
• Manage social areas, including ordering and replenishing consumables.
• Oversee vending machines, including technical support and product selection.
• Provide administrative support to departments when required (e.g., filing, organizing documentation).
• Support internal communication initiatives, including assisting with content creation, managing projects such as corporate videos, and helping prepare materials for presentations and meetings.

Qualifications and Education Requirements

• Office Administration or Business Administration diploma required;
• Minimum of 3 years working as an Executive Assistant or similar role;
• Ability to work under pressure with tight deadlines and confidential information, in a fast-paced environment;
• Detail oriented, exercises sound judgment and possesses exceptional written and verbal communication skills;
• Fluency in English (both written and spoken) is required;
• Proficiency with Microsoft Office (specifically Outlook; Word, Excel and PowerPoint) required