Office Administrator

Sodexo; Matosinhos; Presencial; EUR 25 000 - 35 000; Tempo integral

Resumo da oferta

A leading global services firm in Matosinhos is seeking an Office Administrator to manage events and support office operations. The ideal candidate will have a degree in Administration and 2+ years in a similar role. Strong communication and teamwork skills are essential, along with fluency in English. This role offers an attractive salary, health insurance, and opportunities for professional growth.

Serviços

Attractive salary + meal allowance

Health Insurance

Flex benefits system

Opportunity to grow professionally

Qualificações

• Minimum 2 years of experience in a similar role.
• Experience in a multicultural environment.
• Ability to work with multiple tasks simultaneously.

Responsabilidades

• Welcome VIP visits to the office.
• Organize events and onboarding sessions.
• Control office access permissions and compliance with office rules.

Conhecimentos

Communication skills

Teamwork

Detail-oriented

Proactive attitude

Fluency in English

Formação académica

High degree in Administration or Management

Ferramentas

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

SharePoint

Descrição da oferta de emprego

In 1966, in Marseille, while the world was talking about Star Trek , Sodexo was serving its first customers, launching our journey in Quality-of-Life Services, led by the visionary Pierre Bellon.

Since then, we have continued to grow, providing essential everyday solutions and improving the lives of millions worldwide. Supported by 400,000 dedicated colleagues in 64 countries, we keep expanding and innovating.

About Sodexo Business Services (SBS)

Portugal is no exception! Seven years ago, we established Sodexo Business Services (SBS), our shared service center. Here, you will have the opportunity to join various teams, supporting European markets and ensuring business growth.

Join Us!

We are looking for talented professionals to be part of our team, bringing unique skills and perspectives to help us grow even further.

In the meantime, check the opportunity below:

OFFICE ADMINISTRATOR

What will you do?

• Welcome company’s VIP visits to Sodexo Business Services office in Matosinhos
• Events organization, involving planning, hiring catering services, booking meeting rooms and ensuring all requirements are met to fulfil the event agenda
• Welcome new colleagues, by participating in onboarding sessions
• Organize meeting rooms and assist with reservations and coffee breaks when requested
• Regular control of the office accesses, granting and revoking access permissions as needed, to employees, visitors, contractors, and suppliers.
• Ensure that the Office Rules are being complied with, and awareness to users when needed
• Facility Management roles like overseeing regular office maintenance, contract management, procurement and purchasing
• Regular awareness of Safety & Security procedures in place
• Assist the Facility Manager with the implementation of new projects and security processes already in place
• Handle internal ticket system to respond to incidents or user requests for office supplies or any other Facility Management related situation
• Stock management – consumables, office supplies, onboarding items, etc…
• Lockers and parking spaces assignment
• Reports to the Facilities Manager

What you'll need to succeed?:

• High degree in Administration, Management, or another relevant course
• Minimum 2 years of experience working in a similar function
• Experience in a multicultural environment
• Communication and teamwork skills
• Curious mindset, detail-oriented, professional attitude, reliable and proactive
• Work with several different tasks simultaneously
• English fluency
• Microsoft Tools – Outlook, Excel, PowerPoint, Teams, Sharepoint

What we have to offer you?

• Attractive salary + meal allowance
• Health Insurance
• Flex benefits system
• Opportunity to professionally grow inside the company
• Schedule from Monday to Friday – 100% presential
• Work in a flexible, multicultural environment

Apply now! Send your CV to [e-mail] with the job title in the subject line. Explore all our career opportunities here: Sodexo Careers.

Learn more about Sodexo: YouTube - Sodexo.

Diversity & Inclusion Statement

Sodexo is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment based on merit.

Data Privacy:

We respect your privacy. Your personal data will be used exclusively for recruitment purposes, processed under GDPR regulations, and treated confidentially. For further details, contact [e-mail].