HR EDM Analyst - German (m/f)

PT11594-ALEBS Air Liquide Europe Business Services (ALEBS), Unipessoal Lda.; Oeiras; Presencial; EUR 16 000 - 22 000; Tempo integral

Resumo da oferta

ALEBS is seeking an HR Administrative Assistant in Lisbon, Portugal to support transactional HR activities, data changes and document management across the employee lifecycle. You will manage records and ensure compliance, resolve queries using knowledge base docs, and keep stakeholders updated.

Fluency in English and German is required; additional languages are a plus. Strong organizational and communication skills, and familiarity with HR systems are essential.

Qualificações

• Degree in HR/ Social Sciences/ Administration or similar.
• Fluent in English and German (written and spoken).
• Extra languages are valued (e.g. Arabic; Spanish; French; Italian; Swedish).
• Strong organizational and time‑management skills.
• Excellent interpersonal and communication skills with diverse groups.
• Ability to work independently and take initiative.
• IT savvy and comfortable with HR systems and knowledge management.
• Experience as an HR administrative assistant is a plus.

Responsabilidades

• Perform transactional and administrative tasks related to employee personal and job data changes.
• Deliver physical record and document management services.
• Ensure employee and organizational data integrity and compliance.
• Resolve enquiries leveraging knowledge base documents within SLA.
• Provide regular status updates to employees and partners and follow up until resolution.
• Educate HR Shared Service Centre users to navigate self‑help materials and functionality.
• Own cases in the case management system and escalate complex inquiries as needed.
• Identify gaps in knowledge base documentation and suggest improvements.

Conhecimentos

English fluency

German fluency

Interpersonal skills

Time management

Communication skills

Independent worker

Confidentiality

IT-savvy

Formação académica

Degree in HR/ Social Sciences/ Administration or similar

Ferramentas

ServiceNow

Workday

Descrição da oferta de emprego

Be part of the ALEBS Evolution: Accelerate Innovation, Empower People Since 2019, ALEBS (Air Liquide Europe Business Services) has evolved from a startup project into a global powerhouse. Over the past years, we have become the beating heart of Air Liquide’s operational success, driving efficiency and excellence across the globe.

Why Join Us ?

We don’t just offer a job; we offer a seat at the forefront of the future.

• Operational Excellence: We are pioneering the next era of business services by re‑engineering and automating processes with RPA and Generative AI.
• Our DNA of Care: We believe that high performance thrives in a culture of wellbeing. We prioritize your physical and mental health.
• Future‑Leader Engine: With our "Grow with GBS" initiative, we don’t just hire talent—we groom the future leaders of the Air Liquide Group.

Who We Are:

We are a vibrant community of 439+ experts representing 33 nationalities. From Europe to Africa, the Middle East, and India, our diversity is our greatest asset.

When you join ALEBS, you aren't just joining a service center; you are joining a global movement where innovation meets humanity.

Ready to accelerate your career in an environment where your impact is felt worldwide? Join ALEBS and grow with us.

How will you CONTRIBUTE and GROW?

Air Liquide Europe Business Services (ALEBS) was created in 2019 in Lisbon, Portugal with the mandate to provide financial services for Air Liquide European entities. In the space of 4 years, it has expanded to over 400 employees based in 3 office locations: Lisbon, Tomar and Guarda. The geographical scope was extended to include, besides the European affiliates also entities located in Africa, Middle‑East and India, and the operational scope was extended and includes today not just Finance, but also Human Resources.

• Performs transactional and administrative tasks related to employee personal and job data changes.
• Delivers physical record and document management services.
• Ensures employee and organization data integrity and compliance.
• Resolve enquiries leveraging on knowledge base documents (e.g. FAQs, job aids, policy documents, etc) within the agreed service levels as defined in the Service Level Agreement (SLA).
• Provides regular status updates to employees and partners, maintaining contact until request is resolved.

Actively follow up on outstanding items and obtain feedback on resolution from the employees and partners.

Help and educate HR Shared Service Centre users to navigate through self‑help materials & functionality where assistance is required.

Assume ownership of cases and update the resolution accurately and on a timely basis in the case management system.

Properly escalates complex enquiries to the next level of support or relevant subject matter experts.

Helps to identify gaps in current knowledge base documentation and highlight improvements required to enhance the knowledge base.

Are you a MATCH?

• Degree in HR/ Social Sciences/ Administration or similar.
• Fluent in English and German (written and spoken).
• Extra languages are valued (e.g. Arabic; Spanish; French; Italian; Swedish).
• Strong organizational and time‑management skills.
• Excellent interpersonal skills - verbal and written communication skills with the ability to interact professionally with a diverse group of people.
• Excellent verbal and written communication skills with the ability to interact professionally with a diverse group of people including managers, executives, business partners and subject matter experts from various countries, cultures and business levels.
• Ability to ask the relevant questions to understand and clarify issues, attempt resolution and escalates problems if unavailable to resolve.
• Ownership and capability of working independently, taking initiative, and following up on assigned projects.
• Ability to act in a confidential and sensitive manner and high sense of commitment and responsibility.
• IT savvy and resourceful on leveraging various tools (knowledge management, document management, HR systems) to obtain required information to resolve queries and issues.
• Experience as an HR administrative assistant (recommended and in shared services environment will be considered a plus).
• Nice to have: Availability to travel when possible and if necessary.
• ServiceNow and Workday experience.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background.

We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

A world leader in gases, technologies and services for Industry and Health.

Through the passion and diversity of its people, Air Liquide leverages energy and environment transition, changes in healthcare and digitization, and delivers greater value to all its stakeholders.

Join us for a stimulating experience: you’ll find a world of learning and development opportunities where inventiveness is at the heart of what we do, in an open, collaborative and respectful environment.

Discover what your professional journey at Air Liquide could be here!