Finance & Operations Assistant at whm services

whm services; Funchal; Presencial; EUR 12 186 - 14 597; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Cartão/Ticket refeição

Resumo da oferta

A whm services, em Funchal, procura um/a Finance & Operations Assistant para apoiar as operações diárias de contabilidade, administração e reporting. O papel envolve manter registos financeiros, processar faturas, apoiar reconciliações e o encerramento mensal, trabalhando com eficiência e rigor.

Procuramos alguém organizado, com foco nos detalhes, excelente comunicação em inglês, e capacidade de prioridades múltiplas.

Qualificações

• Conhecimento básico de contabilidade ou livro-controlo.
• Familiaridade com faturas, documentação financeira e reconciliações bancárias.
• Conhecimento avançado de Microsoft Excel ou Google Sheets.
• Fortes habilidades organizacionais e atenção aos detalhes.
• Boas competências de comunicação oral e escrita em inglês.
• Capacidade de priorizar várias tarefas e trabalhar de forma independente.

Responsabilidades

• Manter registos precisos de receitas, despesas e transações financeiras.
• Processar, verificar e organizar faturas e documentação de suporte.
• Preparar ficheiros de pagamento para upload em plataformas bancárias online.
• Auxiliar nas reconciliações mensais de banco.
• Apoiar atividades de encerramento mensal.
• Manter registos financeiros digitais bem organizados e documentação.
• Preparar informações financeiras e documentos de apoio para contabilistas e partes interessadas internas.
• Ajudar a assegurar registos financeiros precisos, completos e atualizados.
• Fornecer suporte administrativo diário em toda a empresa.
• Organizar e manter documentação interna e ficheiros digitais.

Conhecimentos

Basic accounting

Invoices & bank rec

Excel/Sheets

Organization

English communication

Multitasking

Ferramentas

Microsoft Excel

Descrição da oferta de emprego

Finance & Operations Assistant

Full time on site position offers great opportunities for career growth.

About the Role

We're looking for a proactive and detail-oriented Finance & Operations Assistant to support the day-to-day administrative operations of our growing company. This role is ideal for someone who enjoys working with numbers, keeping things organized, and ensuring that processes run smoothly. You'll work across finance, administration, reporting, and customer support, helping maintain accurate records while contributing to the continuous improvement of our internal operations. If you're someone who takes initiative, enjoys solving problems, and likes bringing structure to everyday tasks, we'd love to hear from you.

Key Responsibilities

Finance & Administration

• Maintain accurate records of company income, expenses, and financial transactions.
• Process, verify, and organize invoices and supporting documentation.
• Prepare payment files for upload to online banking platforms.
• Assist with monthly bank reconciliations.
• Support month-end closing activities.
• Maintain well-organized digital financial records and documentation.
• Prepare financial information and supporting documents for accountants and internal stakeholders.
• Help ensure financial records are accurate, complete, and up to date.

Reporting

• Update recurring financial and operational reports.
• Maintain revenue, expense, and budget tracking spreadsheets.
• Monitor data accuracy and flag discrepancies when identified.
• Support the preparation of internal reports and business insights.

Customer Support

• Respond to customer inquiries via email in a professional and timely manner.
• Escalate complex issues to the appropriate team.
• Maintain accurate records of customer communications.
• Help ensure a positive customer experience through clear and efficient communication.

Operations & Administrative Support

• Provide day-to-day administrative support across the business.
• Organize and maintain internal documentation and digital files.
• Coordinate routine operational tasks and follow up on outstanding actions.
• Identify opportunities to improve administrative processes and workflows.

What We're Looking For

Required Qualifications

• Basic knowledge of accounting or bookkeeping principles.
• Familiarity with invoices, financial documentation, and bank reconciliations.
• Good working knowledge of Microsoft Excel or Google Sheets, including formulas, sorting, filtering, and maintaining structured spreadsheets.
• Strong organizational skills and excellent attention to detail.
• Good written and verbal communication skills in English.
• Ability to prioritize multiple tasks and work independently.

Nice to Have

• 1–3 years of experience in an administrative, bookkeeping, or customer service role
• Experience working in a small company or startup environment.
• Portuguese language skills (if applicable for local administration).

Why Join Us?

• Work in a growing international company with a collaborative team.
• Take ownership of meaningful work and contribute to improving our operations.
• Gain experience across finance, operations, and business administration.
• Opportunity to grow your skills and responsibilities as the company grows.

Pagamento: 1200,00€ por mês

Benefícios: Cartão/Ticket refeição

Idioma: Inglês (Obrigatório)

Localização do trabalho: Presencial