Finance Assistant Spain & Portugal

GLORY; Torres Vedras; Presencial; EUR 30 000 - 40 000; Tempo integral

Resumo da oferta

A multinational company based in Torres Vedras is seeking an Indirect Purchase Administrative Officer to manage payment processes and assist with financial reporting. Candidates should have strong communication skills, be detail-oriented, and possess proficiency in multiple languages, including Spanish and Portuguese. A minimum of 2 years of experience in a multinational company is required. The role offers a dynamic work environment focused on financial compliance and process improvement.

Qualificações

• 2 years of experience in a multinational company.
• Experience with accounting software and ERP systems.
• Experience using PBI and other Microsoft tools.

Responsabilidades

• Manage payment processes for external and intercompany suppliers.
• Assist in preparing financial statements and reports.
• Reconcile bank accounts and other financial accounts.
• Carrying out bank reconciliations.

Conhecimentos

Attention to detail

Effective communication

Ethical standards

Organizational skills

Teamwork-oriented

Proactive attitude

Formação académica

Proficiency in Spanish and/or Portuguese

High level of English

Proficient in Microsoft Office tools

Knowledge of ERP systems

Ferramentas

ERP software

Microsoft Excel

Power BI

Descrição da oferta de emprego

Indirect Purchase Administrative Officer

Department: Finance

Location: Portugal/Torres Vedras

Overview

Description: Working for GGS Spain/GGS Portugal and GGS International Ltd, this person will be responsible for:

• Manage payment processes for both external and intercompany suppliers.
• Manage the employee expense process, expense report approval, accounting, and payment preparation.
• Daily management of bank transactions. Accounting for collections and payments.
• Manage the CONCUR application (employee expense management system).
• Perform account reconciliation with other companies in the group (Intercompany Statements).
• Making accurate accounting entries in the ERP system, ensuring compliance with the company’s financial policies, procedures, and legal requirements.
• Responding to emails from suppliers and other stakeholders, handling inquiries and maintaining effective communication.
• Performing account reconciliations, ensuring accuracy and resolving discrepancies in a timely manner.
• Assist in monthly closing processes.
• Carrying out bank reconciliations to match financial records with bank statements.
• Analyzing open balances for both customers and suppliers, taking necessary actions to resolve discrepancies.
• Conducting detailed analysis of Goods Received Not Invoiced (GRNI) to ensure accurate financial reporting.
• Assist in process improvement and automation using Microsoft Office 365 tools such as PBI, Power Automate, Excel, and more.

Key Responsibilities

• Enter data and accurately record financial transactions in the ERP system.
• Assist in preparing financial statements and reports.
• Help maintain financial databases and filing systems.
• Reconcile bank accounts and other financial accounts.
• Process payments and ensure compliance with company policies and procedures.
• Prepare payments to external suppliers and Intercompany.
• Carry out reconciliation with other companies in the group.
• Support the preparation and coordination of audits and other financial evaluations.
• Provide assistance to the finance team in other areas as needed.

Skills, Knowledge & Expertise

• Attention to detail and accuracy in maintaining financial records.
• Effective communication skills to interact with vendors, clients, and internal stakeholders.
• High ethical standards and discretion with confidential company information.
• Ability to meet deadlines and manage multiple tasks simultaneously.
• Methodical and well-organized.
• Teamwork-oriented.
• Results-driven with a focus on achieving objectives.
• Adaptability and willingness to take on new challenges.
• Strong sense of responsibility regarding confidential information.
• Proactive and dynamic: not afraid to take initiative or make suggestions, and able to adapt to new challenges and situations.

Education And Experience

Education Level:

• Proficiency in Spanish and/or Portuguese.
• High level of English
• Proficient in Microsoft Office tools, mainly Excel and PBI,
• Knowledge of ERP. JDE will be a plus

Experience:

• 2 years of experience in a multinational company.
• Experience with accounting software and ERP systems. JDE will be a plus
• Experience using PBI, Planer, and other Microsoft tools