Executive Office Support

GrabJobs; Lisboa; Presencial; EUR 30 000 - 50 000; Tempo integral

Resumo da oferta

A recruitment agency in Lisbon is looking for an experienced administrative professional to manage the department's functions efficiently. Responsibilities include providing administrative support to the EXO, organizing meetings, and handling correspondence. Ideal candidates will have over 5 years of administrative experience and strong skills in Microsoft applications.

Qualificações

• 5+ years of experience in progressively responsible administrative roles.
• Demonstrated skills in the use of personal computer office automation packages.

Responsabilidades

• Manage the department's administrative functions efficiently.
• Act as first point of contact for the EXO and manage various issues.
• Organize meetings and maintain an incoming and outgoing mail log.

Conhecimentos

Microsoft applications

Organizing conferences

Administrative experience

Diplomatic communication

Descrição da oferta de emprego

Experience and Education

Essential Qualifications/Experience:

• Demonstrated skills in the use of personal computer office automation packages, particularly Microsoft applications and inclusive of SharePoint and workflows
• Experience with organizing and executing conferences, workshops, or small professional events
• 5+ years' of experience in progressively responsible administrative roles, or equivalent combination of qualifications and experience
• Previous experience working in an international Military/Civilian environment

Duties/Role

• Responsible to the EXO for the efficient operation and management of the department's administrative functions
• Act as first point of contact for the EXO and deal diplomatically and effectively with a wide variety of issues
• Provide administrative support to the EXO ensuring the efficient daily operation of the office, including:
• organising meetings, taking minutes, drafting and organising communications/correspondence/documents
• maintaining incoming and outgoing mail log, and
• maintaining an effective follow-up and/or reminder system for pending actions
• Responsible for coordination and administration of the EXO diary and visit programmes in coordination with the SM, including support for VIP visits hosted by the Academy Director
• Liaise with administrative staff in other organizational elements to ensure above coordination
• Perform other duties as may be required