Document Controller

Start Campus; Sines; Presencial; EUR 32 000 - 52 000; Tempo integral

Resumo da oferta

Start Campus is seeking a Document Controller in Portugal to manage and safeguard project documents across a fast‑growing hyperscale data center program. You will ensure accuracy, traceability, and governance across drawings, reports, specifications, contracts, and change documents.

You will gatekeep the project’s single source of truth, enabling coordination among engineering, construction, commissioning, and operations teams, while supporting audits and improving filing structures and metadata

Qualificações

• Bachelor’s degree or equivalent in Engineering, Project Management, or Administration.
• 3–5 years of experience in document control or project administration, ideally in data center, construction, or infrastructure projects.
• Strong knowledge of document management systems (DMS) such as ACC, SharePoint, others.
• Solid understanding of design and construction documentation workflows.
• Excellent attention to detail, organizational, and time management skills.
• Proficiency in English and Portuguese (spoken and written).
• Experience in mission‑critical environments (data centers, energy, or industrial projects) is a plus.
• Familiarity with ISO 9001 quality management systems and document control best practices.
• Understanding BIM documentation processes and integrations with document control systems.
• Ability to support cross‑border teams and multi‑vendor collaboration setups.

Responsabilidades

• Manage the full lifecycle of project documents – creation, revision, approval, distribution, and archiving – across all project stages.
• Ensure proper version control, document numbering, and traceability for drawings, specifications, contracts, and reports.
• Maintain and enforce document control procedures in line with company and industry standards.
• Ensure that all documentation complies with internal policies, client requirements, and regulatory frameworks.
• Manage the document management platform (ACC, SharePoint, or similar) and ensure users follow proper workflows.
• Support onboarding and training of internal and external stakeholders in document control tools and processes.
• Contribute to the setup and continuous improvement of digital filing structures, workflows, and metadata standards.
• Lead continuous improvements to the digital filing structure, metadata rules, workflows, approval routes, and audit trails.
• Support Design & Delivery teams in issuing, tracking, and updating project documents and design deliverables.
• Coordinate with consultants, contractors, and vendors to ensure timely submission and approval of design packages.
• Prepare and maintain project documentation logs, registers, and reports for management and audits.
• Ensure alignment between design, construction, and operations documentation during project handover.
• Support project handover activities, ensuring alignment between design, construction, commissioning, and operations documentation (O&M manuals, test records, as‑builts, asset data).
• Monitor compliance with documentation standards and report on inconsistencies or non‑conformities.
• Support internal and external audits by ensuring documentation is complete, accurate, and accessible.
• Work closely with the Quality and HSE teams to integrate document control with broader project governance processes.

Conhecimentos

Attention to detail

Organizational skills

Time management

English/Portuguese proficiency

Formação académica

Bachelor’s degree or equivalent in Engineering/PM/Admin

Ferramentas

ACC

SharePoint

DMS

Descrição da oferta de emprego

As a Document Controller, you will play a critical role in managing and safeguarding all technical, design, construction, and compliance documentation across a fast‑growing hyperscale data center program.

You will ensure that every drawing, model, report, specification, contract, and change document is accurate, traceable, and aligned with strict internal, client, and regulatory requirements. You will act as the gatekeeper of the project’s single source of truth, enabling coordination across engineering, construction, commissioning, quality, operations, consultants, and contractors.

This role is essential to maintain transparency, compliance, and governance as we expand our portfolio and scale our project delivery capabilities.

Key Responsibilities

Document Management

• Manage the full lifecycle of project documents – creation, revision, approval, distribution, and archiving – across all project stages.
• Ensure proper version control, document numbering, and traceability for drawings, specifications, contracts, and reports.
• Maintain and enforce document control procedures in line with company and industry standards.
• Ensure that all documentation complies with internal policies, client requirements, and regulatory frameworks.

System Administration & Tools

• Manage the document management platform (e.g., ACC, SharePoint, or similar) and ensure users follow proper workflows.
• Support onboarding and training of internal and external stakeholders in document control tools and processes.
• Contribute to the setup and continuous improvement of digital filing structures, workflows, and metadata standards.
• Lead continuous improvements to the digital filing structure, metadata rules, workflows, approval routes, and audit trails.

Project Coordination

• Support Design & Delivery teams in issuing, tracking, and updating project documents and design deliverables.
• Coordinate with consultants, contractors, and vendors to ensure timely submission and approval of design packages.
• Prepare and maintain project documentation logs, registers, and reports for management and audits.
• Ensure alignment between design, construction, and operations documentation during project handover.
• Support project handover activities, ensuring alignment between design, construction, commissioning, and operations documentation (O&M manuals, test records, as‑builts, asset data).

Quality & Compliance

• Monitor compliance with documentation standards and report on inconsistencies or non‑conformities.
• Support internal and external audits by ensuring documentation is complete, accurate, and accessible.
• Work closely with the Quality and HSE teams to integrate document control with broader project governance processes.

Requirements

• Bachelor’s degree or equivalent experience in Engineering, Project Management, or Administration.
• 3–5 years of experience in document control or project administration, ideally in data center, construction, or infrastructure projects.
• Strong knowledge of document management systems (DMS) such as ACC, SharePoint, others.
• Solid understanding of design and construction documentation workflows.
• Excellent attention to detail, organizational, and time management skills.
• Proficiency in English and Portuguese (spoken and written).
• Experience working in mission‑critical environments (data centers, energy, or industrial projects) is a plus.
• Familiarity with ISO 9001 quality management systems and document control best practices.
• Understanding BIM documentation processes and integrations with document control systems.
• Ability to support cross‑border teams and multi‑vendor collaboration setups.

Strongly Preferred

• Experience in mission‑critical environments (data centers, energy, industrial, pharma, oil & gas).
• Familiarity with ISO 9001 and document control best practices.
• Experience supporting cross‑border teams and multi‑vendor environments.
• Knowledge of BIM documentation, model approval workflows, and integration with DMS platforms.
• Experience working with sensitive data with tools such as Datascope.

Equal Opportunity Employer

Start Campus is an equal opportunity employer. We are committed to building a diverse, inclusive and respectful workplace where everyone feels they belong and can thrive. We make hiring decisions based on merit, experience, skills and potential, and do not discriminate on the basis of race, ethnic origin, religion, gender, gender identity or expression, sexual orientation, age, disability, marital status, nationality, or any other characteristic protected by applicable law. Personal data submitted as part of your application will be processed in accordance with our Privacy Policy.