Company Secretary & Entity Manager

RemotePass; Portugal; Remote; EUR 65,000 - 90,000; Full time

Job summary

RemotePass is expanding into new markets and we are hiring a Company Secretary & Entity Manager to own entity setup and ongoing governance across the group, reporting to the Head of Finance. You will work hands-on, incorporating entities, filing with registries, drafting resolutions, and getting documents notarised and legalised, coordinating with Legal, Finance, and Operations, and managing local counsel.

This remote-first role offers exposure to 35,000+ workers across 150+ countries,

Qualifications

• Hands-on entity management experience across jurisdictions.
• Experience drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification and legalization of documents.
• Strong project management skills coordinating multiple entities and deadlines.

Responsibilities

• Set up new entities in new markets from scoping to incorporation, licensing, registrations and handover to operations.
• Keep entities compliant with filings, renewals, director/shareholder changes, POAs, UBOs, registered offices.

Skills

Entity management

Corporate governance

Notarisation

Project management

English fluency

Education

Law degree

Job description

About RemotePass

RemotePass is a leading global platform transforming how businesses access and manage top talent. Recognised as one of G2's Top 100 Fastest Growing Software Products, we're breaking down geographical barriers so exceptional talent can thrive anywhere.

By streamlining global hiring, onboarding, payroll, and compliance, RemotePass helps organisations build high-performing remote teams and gives workers worldwide unprecedented access to global employers.

We're backed by world-class investors: Endeavor Catalyst, Khwarizmi Ventures, Oraseya Capital, Flyer One Ventures, Access Bridge Ventures, A15, Swiss Founders Fund and Plug & Play.

About the Role

As we expand into new markets, we need to set up new entities and keep the existing ones in good standing. We’re hiring a Company Secretary & Entity Manager to own that work end to end across the RemotePass group, reporting to the Head of Finance.

This is an execution role. We need someone who has done the work themselves: incorporating entities, filing with registries, drafting resolutions, and getting documents notarised and legalised. You’ll work with Legal, Finance, and Operations, manage local counsel and service providers, and keep leadership updated on progress and risks.

What You'll Do

• Set up new entities. Run entity setup in new markets from scoping through incorporation, licensing, tax and social security registrations, bank account opening, and a clean handover to operations.
• Keep every entity compliant. Manage statutory filings, licence renewals, director and shareholder changes, POAs, UBO registers, and registered office requirements so every entity stays in good standing.
• Run company secretarial work. Draft board and shareholder resolutions, keep corporate records and the group structure chart current, and manage notarisation, certification, and legalisation of corporate documents.
• Manage providers. Select and manage local counsel and corporate service providers across jurisdictions, and keep them on time and on budget.
• Track everything. Build and own an entity and compliance calendar so no filing, renewal, or deadline slips.
• Support wider legal work. Help with insurance renewals, NDAs, vendor agreements, banking documentation, and legal operations improvements as needed.

What We're Looking For

• 4+ years of hands-on experience in entity management, company secretarial, or corporate legal work, ideally at an EOR or payroll provider, a corporate service provider, or a multinational group.
• Entities set up and maintained across several jurisdictions, not just one market.
• A track record of execution: you’ve done the filings, incorporations, and registrations yourself.
• Corporate governance experience, including drafting resolutions and maintaining statutory records.
• Familiarity with notarisation, certification, and legalisation of corporate documents.
• Strong project management skills, with experience juggling multiple entities, providers, and deadlines at once.
• A law degree or equivalent legal qualification is strongly preferred
• Fluent in English.

You’ll Thrive in This Role If

• You like owning a process from start to finish and making sure it lands.
• You’re organised and detail-focused, and you spot problems before they become issues.
• You’re comfortable chasing providers, registries, and banks until things get done.
• You’d rather do the filing yourself than wait for someone else to.

Why Join RemotePass?

• Play a central role in our international expansion, setting up the entities that let us enter new markets.
• Own a business-critical function end to end, working closely with senior leadership.
• Profitable, and still scaling fast. We reached profitability in 2025 and just raised a $17.4M Series B led by EBRD, with 500 Global joining. You get the pace of a scale-up with the stability of a business that works.
• Real global scale. We support 35,000+ workers in 150+ countries and have processed over $800M in cross-border payroll for companies like Logitech, Tata Group, and Careem.
• Big bets ahead. We’re expanding across Europe and the US, building financial products for distributed teams, and investing heavily in AI. There’s a lot to build, and room to grow with it.
• Remote-first, for real. We don’t just sell remote work, we live it. Work from anywhere.
• Inclusion matters. We value different perspectives and empower everyone to bring their authentic self to work.