BIM Information Controller

CTS Group; Porto; On-site; EUR 40,000 - 60,000; Full time

Job summary

CTS Group is seeking a BIM Information Controller to manage and maintain project information across the design and construction lifecycle. You will ensure accurate documentation in the CDE, support the Information Manager, and coordinate with multidisciplinary teams to maintain quality and efficiency.

The role emphasizes ISO 19650 alignment, document control workflows, and digital collaboration, with a focus on traceability, compliance, and timely information delivery to project stakeholders.

Qualifications

• Diploma or certification in Engineering, Document Control, Information Management, or another relevant technical discipline.
• Previous professional experience in document control, project management, information management, or engineering environments, preferably within large-scale and complex projects.
• Good understanding of document management procedures, information workflows, revision control, approval processes, and submission requirements across design and construction stages.
• Practical experience with Common Data Environment platforms, preferably Autodesk Construction Cloud and/or BIM 360, as well as digital collaboration and file management tools.
• Familiarity with BIM methodologies and information management standards. Knowledge of ISO 19650 and related standards is highly desirable.
• Ability to maintain structured document registers and metadata and produce clear reports, dashboards, and performance indicators related to information management.
• Strong communication and interpersonal skills, with the ability to work effectively with multidisciplinary teams and support project participants with different levels of technical expertise.

Responsibilities

• Manage and maintain project documentation within the Common Data Environment. Ensure information is accurate, up to date, appropriately classified, and accessible to relevant stakeholders.
• Implement, monitor, and oversee document control procedures and workflows throughout design and construction stages. Ensure compliance with company and project-specific requirements.
• Maintain document registers, metadata, naming conventions, and revision information. Perform quality checks to ensure traceability, consistency, and compliance with project standards.
• Monitor and coordinate the timely upload, review, approval, and distribution of project documentation in accordance with agreed procedures, deadlines, and project schedules.
• Support the effective use of Common Data Environment platforms. Ensure information follows the required workflows and status codes throughout the project lifecycle.
• Support the Information Manager in implementing and monitoring information management processes aligned with ISO 19650 principles and project information requirements.
• Coordinate closely with design, engineering, construction, and project management teams. Ensure information requirements are understood and consistently followed.
• Provide guidance, training, and day-to-day support to project participants on document control procedures, CDE workflows, information management systems, and project requirements.
• Generate reports and dashboards to monitor document progress, submission and approval status, outstanding actions, and key information management performance indicators.
• Perform regular checks on project information to identify missing, outdated, incorrectly classified, or non-compliant documentation. Follow up with contributors to ensure timely resolution.
• Contribute to the improvement of document control systems, information management workflows, templates, and digital collaboration practices to increase project efficiency and information quality.

Skills

BIM Information Mgmt

Document Control

CDE Platforms

ISO 19650

Reporting & Dashboards

Cross-functional Collaboration

English Fluency

Education

Engineering Diploma/Certification

Information Management Certification

Tools

Autodesk Construction Cloud

BIM 360

Project Management Software

Job description

Experience required

• Junior Level: 3-5 years of Experience
• Intermediate Level: 5-10 years of Experience
• Senior Level: 10-15 years of Experience

Job Purpose

The BIM Information Controller will manage, control, and maintain project information throughout the design and construction lifecycle. The role ensures project documentation is accurately managed within the Common Data Environment (CDE), following established information management procedures, workflows, approval processes, and project requirements. The position supports the Information Manager and multidisciplinary project teams in maintaining reliable, traceable, and accessible information, with a strong focus on quality, compliance, and efficient digital collaboration.

Key Responsibilities

Document & Information Management

Manage and maintain project documentation within the Common Data Environment. Ensure information is accurate, up to date, appropriately classified, and accessible to relevant stakeholders.

Document Control Procedures

Implement, monitor, and oversee document control procedures and workflows throughout design and construction stages. Ensure compliance with company and project-specific requirements.

Document Registers & Metadata

Maintain document registers, metadata, naming conventions, and revision information. Perform quality checks to ensure traceability, consistency, and compliance with project standards.

Information Submission & Approval

Monitor and coordinate the timely upload, review, approval, and distribution of project documentation in accordance with agreed procedures, deadlines, and project schedules.

CDE Management

Support the effective use of Common Data Environment platforms. Ensure information follows the required workflows and status codes throughout the project lifecycle.

ISO 19650 Compliance

Support the Information Manager in implementing and monitoring information management processes aligned with ISO 19650 principles and project information requirements.

Multidisciplinary Coordination

Coordinate closely with design, engineering, construction, and project management teams. Ensure information requirements are understood and consistently followed.

Stakeholder Support & Training

Provide guidance, training, and day-to-day support to project participants on document control procedures, CDE workflows, information management systems, and project requirements.

Reporting & Performance Monitoring

Generate reports and dashboards to monitor document progress, submission and approval status, outstanding actions, and key information management performance indicators.

Quality Assurance

Perform regular checks on project information to identify missing, outdated, incorrectly classified, or non-compliant documentation. Follow up with contributors to ensure timely resolution.

Continuous Improvement

Contribute to the improvement of document control systems, information management workflows, templates, and digital collaboration practices to increase project efficiency and information quality.

Required Qualifications & Skills

Education

Diploma or certification in Engineering, Document Control, Information Management, or another relevant technical discipline.

Experience

Previous professional experience in document control, project management, information management, or engineering environments, preferably within large-scale and complex projects.

Document Control Expertise

Good understanding of document management procedures, information workflows, revision control, approval processes, and submission requirements across design and construction stages.

CDE & Digital Tools

Practical experience with Common Data Environment platforms, preferably Autodesk Construction Cloud and/or BIM 360, as well as digital collaboration and file management tools.

BIM & Information Management

Familiarity with BIM methodologies and information management standards. Knowledge of ISO 19650 and related standards is highly desirable.

Data & Reporting

Ability to maintain structured document registers and metadata and produce clear reports, dashboards, and performance indicators related to information management.

Quality & Compliance

Strong attention to detail and ability to identify inconsistencies, missing information, and non-compliance with project requirements and information standards.

Communication & Collaboration

Strong communication and interpersonal skills, with the ability to work effectively with multidisciplinary teams and support project participants with different levels of technical expertise.

Language Skills

Fluency in English, both written and spoken.

Attributes

Highly organized, methodical, proactive, and detail-oriented, with a strong sense of responsibility and a commitment to quality, accuracy, teamwork, and continuous improvement.