Administrative Assistant

Universal Portugal Sgps Lda; Porto; Presencial; EUR 22 000 - 30 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Competitive salary

Career growth opportunities

Multinational team

Professional development

Office in Porto

Resumo da oferta

Universal Kraft in Porto, Portugal, is seeking a highly organized Administrative Assistant to join our on-site team. You will support senior management and HR functions, prepare key reports, and help maintain efficient day-to-day operations across departments in an international setting.

The ideal candidate has a bachelor’s degree in a related field and at least 2 years of administrative experience, with strong English skills and advanced MS Office capabilities.

Qualificações

• Bachelor's degree in Accounting, Business Administration, Management, Human Resources, or a related field.
• Minimum of 2 years of experience in a similar administrative or office support role.
• Excellent written and spoken English (mandatory).
• Knowledge of Spanish is considered a strong advantage.
• Knowledge of Portuguese is valued.
• Advanced knowledge of Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Strong sense of integrity, responsibility, and reliability.
• Ability to work independently as well as collaboratively within multifunctional and international teams.
• Professional and discreet handling of confidential information.

Responsabilidades

• Provide administrative support to senior management and executive staff.
• Prepare reports, presentations, spreadsheets, and other business documentation.
• Conduct research and compile information to support business activities and management decision-making.
• Support payroll preparation and related administrative processes.
• Assist with Human Resources administrative tasks, including employee documentation, onboarding support, and record management.
• Organize and maintain physical and digital documentation.
• Provide day-to-day administrative support to employees and assist with internal HR-related matters.
• Coordinate meetings, appointments, calendars, and internal communications.
• Liaise with employees, suppliers, and other internal and external stakeholders when required.
• Handle sensitive company and employee information with a high level of confidentiality and discretion.
• Ensure administrative processes are accurate, well organized, and completed within established deadlines.
• Provide general office support and contribute to the continuous improvement of administrative procedures.

Conhecimentos

Excellent English

Organizational skills

Time management

Analytical skills

Problem solving

Formação académica

Accounting degree

Business Administration degree

HR degree

Ferramentas

Microsoft Office

Excel

Word

PowerPoint

Outlook

Descrição da oferta de emprego

For over 20 years, Universal Kraft has been developing innovative renewable energy solutions worldwide. Our portfolio includes projects in wind, solar, small hydro, waste-to-energy, water treatment, energy storage, green hydrogen, and green ammonia.

With offices in Portugal, Spain, Sweden, and Canada, we continue to expand our international presence and are looking for talented professionals who share our commitment to sustainability and innovation.

The Opportunity

We are looking for a highly organized, proactive, and detail-oriented Administrative Assistant to join our team in Porto, Portugal.

This is a full-time, on-site position. Working closely with senior management, you will provide administrative and operational support across several business functions, including Human Resources and office administration, contributing to the efficient day-to-day operations of our growing international team.

Key Responsibilities

• Provide administrative support to senior management and executive staff.
• Prepare reports, presentations, spreadsheets, and other business documentation.
• Conduct research and compile information to support business activities and management decision-making.
• Support payroll preparation and related administrative processes.
• Assist with Human Resources administrative tasks, including employee documentation, onboarding support, and record management.
• Organize and maintain physical and digital documentation.
• Provide day-to-day administrative support to employees and assist with internal HR-related matters.
• Coordinate meetings, appointments, calendars, and internal communications.
• Liaise with employees, suppliers, and other internal and external stakeholders when required.
• Handle sensitive company and employee information with a high level of confidentiality and discretion.
• Ensure administrative processes are accurate, well organized, and completed within established deadlines.
• Provide general office support and contribute to the continuous improvement of administrative procedures.

Requirements

• Bachelor's degree in Accounting, Business Administration, Management, Human Resources, or a related field (preferred).
• Minimum of 2 years of experience in a similar administrative or office support role.
• Excellent written and spoken English (mandatory).
• Knowledge of Spanish is considered a strong advantage.
• Knowledge of Portuguese is valued.
• Advanced knowledge of Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving abilities.
• High level of accuracy and attention to detail.
• Strong sense of integrity, responsibility, and reliability.
• Ability to work independently as well as collaboratively within multifunctional and international teams.
• Professional and discreet handling of confidential information.

Profile

The ideal candidate is highly organized, proactive, self-motivated, and dependable. You are an excellent communicator with strong interpersonal skills and feel comfortable interacting directly with employees, management, and external stakeholders.

You have a logical and solution-oriented mindset, can successfully manage multiple priorities, and enjoy working in a dynamic and international environment. Above all, you are committed to delivering high-quality work with professionalism, discretion, and attention to detail.

What We Offer

• Competitive salary and benefits package according to experience.
• The opportunity to build a career in one of the fastest-growing sectors worldwide.
• Integration into a dynamic, young, and multicultural international team.
• Professional development and career growth opportunities.
• A collaborative, supportive, and innovative working environment.
• Employee benefits and local discounts.
• The opportunity to contribute to projects that have a positive impact on the global energy transition and the fight against climate change.

Join Universal Kraft and help us build a more sustainable future.