Virtual Assistant – Social Media & Content Operations (AI-Focused)

Zohorecruit; Polska; Hybrid; PLN 80,000 - 133,000; Part time

Job summary

Kristen’s AI Advisory is seeking a proactive Virtual Assistant to manage execution, coordination, and publishing across social platforms, newsletters, and AI-driven workflows. The role emphasizes publishing schedules, asset uploads, and calendar alignment with a focus on efficiency.

Ideal candidates are highly organized, with excellent English communication, and comfortable leveraging GoHighLevel and AI tools; growth into content creation is possible as processes mature.

Qualifications

• Excellent English communicator, written and spoken.
• Very organized, proactive, and reliable.
• Detail-oriented with deadline management.

Responsibilities

• Publish content across Facebook and Instagram.
• Coordinate newsletters and social distribution.
• Manage GoHighLevel workflows and calendars.
• Support podcast-related administrative tasks.

Skills

LinkedIn

Facebook

Instagram

Content publishing

Content repurposing

Tools

GoHighLevel

ChatGPT

Canva

Job description

Business address: Atlanta Metropolitan Area

About the Client

An AI Strategist and Fractional Chief AI Officer who helps SaaS companies, software firms, accounting firms, wealth management firms, and regulated businesses operationalize AI through governance, strategy, and execution.

As a growing solopreneur, Kristen is expanding her thought leadership through podcasts, newsletters, social media, speaking engagements, and online education. She is looking for a highly organized Virtual Assistant who can execute operational and marketing tasks, allowing her to focus on strategy, consulting, and business growth.

Position Summary

We are looking for a proactive, detail-oriented Virtual Assistant who thrives on execution. The ideal candidate enjoys turning completed content into published, scheduled, and organized assets across multiple platforms.

Kristen already creates most of the content herself (or works with podcast production partners). The VA's primary responsibility is ensuring nothing falls through the cracks and that every piece of content reaches its intended destination.

This is not primarily a content creation role — it's an execution, coordination, organization, and publishing role with opportunities to grow into content creation over time.

Working Hours

• Part-Time
• Expected Hours:10-15 hours/week
• Maximum:15 hours/week
• Any work exceeding15 hours requiresprior approval.
• Flexible schedule isacceptable.
• Must have someoverlapping working hourswith the client'sU.S. schedulefor communication andmeetings.

Primary Responsibilities

Manage and execute content publishing across:

• Facebook
• Instagram

Responsibilities include:

• Schedule and publishcontent
• Upload images providedby the client
• Publish AI-generatedgraphics when applicable
• Publish short-formvideo clips
• Ensure content followsthe client's publishingcalendar
• Recommend posting frequencyand platform bestpractices
• Monitor scheduled poststo ensure successfulpublishing
• Podcast Support

Coordinate podcast-related administrative tasks including:

• Ensuring guests receiverequired materials
• Managing podcast publishingchecklist
• Coordinating with externalpodcast production partners
• Ensuring promotional assetsare published aftereach episode release

Note:

The VA isNOTresponsible for:

• Podcast production
• Uploading podcast episodesto Spotify, ApplePodcasts, or YouTube(handled by productionteam)
• Content Distribution

Ensure all completed content is fully utilized.

• Publishing blog articlesto website (future)
• Sharing blog contenton social media
• Publishing newsletters
• Cross-posting content

The client alreadyhas valuable contentbeing created butlacks time todistribute it consistently.

Newsletter Management

Assist with:

• Building newsletters insideGoHighLevel
• Formatting newsletters
• Publishing newsletters
• Duplicating newsletter contentfor LinkedIn
• Scheduling newsletter campaigns
• GoHighLevel (GHL)

Future responsibilitiesmay include:

• Website updates
• Basic funnel maintenance

Advanced GoHighLevel development/building isnotrequired initially andmay eventually becomea separate role.

• Administrative Support

Assist with recurring business operations including:

• Managing recurring workflows
• Following documented processes
• Keeping projects moving
• Ensuring deadlines aremet
• Preventing tasks fromslipping through thecracks
• Providing regular progressupdates
• AI-AssistedWorkflows

The client is an AI Strategist and expects the VA to embrace AI tools.

Responsibilities include:

• Using ChatGPT efficiently
• Following the client'sAI prompts anddocumentation
• Maintaining the client'swriting style andtone
• Learning the client'sAI workflow
• Eventually helping draftcontent using theclient's AI doctrine

As trust develops, responsibilities may expand into:

• Content repurposing
• AI-assisted writing
• Workflow automation
• Additional executive assistantresponsibilities

Required Skills

Social Media

• LinkedIn (strong preference)
• Facebook
• Instagram
• Content publishing
• Content repurposing

Marketing Tools

• GoHighLevel
• ChatGPT
• Basic Canva knowledge(preferred)

Administrative Skills

• Process management
• Calendar/task coordination
• Detail-oriented
• Deadline management

Technical Skills

• Comfortable learning newsoftware
• Able to navigateSaaS platforms
• Basic website editing(future)

Preferred Experience

Candidates with experience supporting:

• Consultants
• Coaches
• Thought leaders
• Executive brands
• Podcast hosts
• AI businesses

will be highlypreferred.

Personality & Communication Preferences

Kristen emphasized that communication is her highest priority.

The ideal VA should be:

• Excellent English communicator(written and spoken)
• Easy to understandduring meetings
• Proactive
• Highly organized
• Reliable
• Detail-oriented
• Accountable
• Honest about progressand blockers

She values transparencyover perfection andwants regular updatesrather than silencewhen issues arise.

Preferred Tools

• GoHighLevel
• ChatGPT
• LinkedIn
• Facebook
• Instagram
• WhatsApp (primary communication)
• Google Workspace (preferred)
• Basic Canva (preferred)

Success Metrics

The VA will be considered successful if they consistently:

• Publish all scheduledcontent on time
• Ensure newsletters aresent without delays
• Maintain consistent LinkedInactivity
• Help maximize everycontent asset created
• Reduce the client'sadministrative workload