Vigilance Administration Specialist

Becton Dickinson; Wrocław; On-site; PLN 80,000 - 122,000; Full time

Job summary

BD is seeking a vigilant and detail-oriented professional to join our EMEA Post Market Quality team in Wroclaw. The role focuses on monitoring vigilance communications, preparing documentation for authorities, and maintaining accurate records in TrackWise.

You will support metrics, dashboards, and audits, while seeking opportunities to improve administrative processes and ensure data integrity across quality systems. English proficiency is essential for collaboration with cross-functional teams.

Qualifications

• High attention to detail and accuracy in tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong problem-solving, written and verbal communication, and interpersonal skills.
• English proficiency is essential. Desirable knowledge of TrackWise.

Responsibilities

• Monitor and manage vigilance shared mailboxes and triage incoming communications.
• Support Vigilance Specialists with preparation and submission of vigilance documentation to Authorities.
• Maintain vigilance records in TrackWise and local tracking tools.
• Support generation of vigilance metrics, dashboards, and management reporting.
• Assist with non-reportable Decision Tree processing and documentation.
• Ensure adherence to vigilance SOPs, quality standards, and data integrity requirements.
• Support audits, inspections, and regulatory readiness activities.
• Identify opportunities for administrative process improvement and operational efficiency.
• Undertake duties to support EMEA Post Market Quality leadership.

Skills

Attention to detail

Task prioritization

Communication skills

Independent working / teamwork

Proactive attitude

Tools

Microsoft Office

TrackWise

Job description

BD is seeking a vigilant and detail-oriented professional to join our EMEA Post Market Quality team in Wroclaw. The role focuses on monitoring vigilance communications, preparing documentation for authorities, and maintaining accurate records in TrackWise.

You will support metrics, dashboards, and audits, while seeking opportunities to improve administrative processes and ensure data integrity across quality systems. English proficiency is essential for collaboration with cross-functional teams.