Vigilance Administrator

BD Mexico; Wrocław; On-site; PLN 80,000 - 122,000; Full time

Job summary

BD in Poland is seeking a Vigilance Administrator to provide essential administrative and operational support to the EMEA Vigilance Centre of Excellence in Wroclaw. This role focuses on ensuring timely, accurate, and compliant vigilance activities across regulatory requirements.

You will monitor mailboxes, assist with submissions to authorities, maintain TrackWise records, generate metrics, and support audits and inspections while driving continuous process improvements.

Qualifications

• Strong attention to detail and proactive attitude.
• Proficiency in Microsoft Office Suite.
• English proficiency required.

Responsibilities

• Monitor and manage vigilance mailboxes and triage communications.
• Support submission of vigilance documentation to authorities.
• Maintain vigilance records in TrackWise and local tools.
• Support generation of vigilance metrics, dashboards, and reports.
• Assist with non-reportable Decision Tree processing and documentation.
• Ensure adherence to vigilance SOPs, quality standards and data integrity.

Skills

Attention to detail

Microsoft Office

Multitasking

Problem solving

Communication skills

Independent work

Teamwork

QA/RA knowledge

Tools

TrackWise

Job description

We are the people who give possibilities purpose

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

Job Description

About the role

• The Vigilance Administrator provides essential administrative and operational support to the EMEA Vigilance Centre of Excellence, enabling timely, accurate, and compliant execution of vigilance activities in line with internal procedures and external regulatory requirements while fostering a culture of quality, innovation, and operational excellence.

Main responsibilities will include:

• Monitor and manage dedicated vigilance shared mailboxes and triage incoming communications.
• Support Vigilance Specialists with the preparation and submission of vigilance documentation to Competent Authorities and Notified Bodies, where applicable.
• Maintain accurate and complete vigilance records in TrackWise and local tracking tools.
• Support the generation of vigilance metrics, dashboards, and management reporting.
• Assist with non-reportable Decision Tree processing and documentation.
• Ensure adherence to vigilance SOPs, quality standards, and data integrity requirements.
• Support internal and external audits, inspections, and regulatory readiness activities.
• Identify opportunities for administrative process improvement and operational efficiency.
• Undertake any other duties as requested by EMEA Post Market Quality leadership to support the EMEA and Global Quality organisation.

About you

• Strong attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to lead multiple tasks and prioritize effectively with a pro‑active attitude.
• Strong problem‑solving skills, written and verbal communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of TrackWise (desirable).
• Nice‑to‑have experience in Medical Device Quality Assurance (QA) and/or Regulatory Affairs (RA).
• Proficient English (essential)

Why Join Us?

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of healthcare. At BD, you’ll discover a culture in which you can learn, grow and thrive.

We believe that when people connect in person, we learn faster, collaborate more deeply, and build a stronger culture. Join us and enjoy a culture where face‑to‑face collaboration supports your learning, your progress, and your success.

To learn more about BD visit https://bd.com/careers .

Becton, Dickinson, and Company is an Equal Opportunity Employer. We evaluate applicants without regard to race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, and other legally protected characteristics.

Primary Work Location

POL Wroclaw - Legnicka

Work Shift

At BD, we reward, support and develop our associates through our comprehensive Total Rewards program. We are committed to attracting and retaining high quality talent by providing reward and recognition opportunities that promote a performance‑based culture, as well as a competitive package of compensation and benefits programs. You can learn more on our career site under "Our Commitment to You (https://jobs.bd.com/en/your-career-at-BD) ."

Salary Range Information

zł79,800.00 - zł121,725.00 PLN Annual

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.