Vendor Data & Compliance Coordinator (Hybrid)

JLL; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Permanent contract after probationary

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

JLL in Warsaw is seeking a Vendor Data Coordinator to manage supplier onboarding, data integrity, and contract administration across the EMEA region. The role sits in a hybrid setup, partnering with diverse suppliers and internal teams to ensure compliant vendor governance and smooth onboarding.

The ideal candidate will have English fluency, a degree in a relevant field, and strong organizational skills with experience in vendor data management and procurement systems.

Qualifications

• Bachelor’s or Master’s degree in procurement, business, or related field.
• Experience in purchasing, sales, office administration, or procurement-related functions.
• Strong organizational and administrative capabilities.
• Excellent attention to detail and data accuracy.
• Experience with vendor data management or coordination roles.
• Ability to take ownership and meet deadlines in a deadline-driven environment.
• Excellent interpersonal and cross-cultural collaboration skills.
• Proficiency with Microsoft Office and procurement systems.

Responsibilities

• Manage end-to-end supplier on-boarding and pre-qualification processes, ensuring full compliance with JLL and client requirements across health & safety, financial stability, insurance, and regulatory standards
• Build and maintain strong relationships with suppliers to facilitate timely document submission, drive compliance adherence, and support seamless procurement operations
• Administer vendor master data setup, validation, and cleansing activities to ensure accuracy and integrity across procurement systems
• Coordinate contract documentation management, including internal approvals, signature collection, and structured filing for sourcing initiatives
• Produce compliance reports, contract analytics, and spend analysis to support data-driven decision-making and procurement performance monitoring
• Support strategic sourcing initiatives by liaising with suppliers during proposal processes and gathering required documentation
• Monitor and coordinate supplier KPI performance tracking through JLL regional systems, identifying areas for improvement
• Provide administrative support including meeting minutes, correspondence, and documentation as needed to ensure smooth team operations

Skills

English fluency

Multilingual

Vendor data management

Procurement coordination

Stakeholder relationships

Attention to detail

Education

Bachelor’s or Master’s degree in business/procurement

Tools

Microsoft Office

Job description

JLL in Warsaw is seeking a Vendor Data Coordinator to manage supplier onboarding, data integrity, and contract administration across the EMEA region. The role sits in a hybrid setup, partnering with diverse suppliers and internal teams to ensure compliant vendor governance and smooth onboarding.

The ideal candidate will have English fluency, a degree in a relevant field, and strong organizational skills with experience in vendor data management and procurement systems.