Vendor Data Coordinator

JLL; Warszawa; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Permanent contract after probationary

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

JLL in Warsaw is seeking a Vendor Data Coordinator to manage supplier onboarding, data integrity, and contract administration across the EMEA region. The role sits in a hybrid setup, partnering with diverse suppliers and internal teams to ensure compliant vendor governance and smooth onboarding.

The ideal candidate will have English fluency, a degree in a relevant field, and strong organizational skills with experience in vendor data management and procurement systems.

Qualifications

• Bachelor’s or Master’s degree in procurement, business, or related field.
• Experience in purchasing, sales, office administration, or procurement-related functions.
• Strong organizational and administrative capabilities.
• Excellent attention to detail and data accuracy.
• Experience with vendor data management or coordination roles.
• Ability to take ownership and meet deadlines in a deadline-driven environment.
• Excellent interpersonal and cross-cultural collaboration skills.
• Proficiency with Microsoft Office and procurement systems.

Responsibilities

• Manage end-to-end supplier on-boarding and pre-qualification processes, ensuring full compliance with JLL and client requirements across health & safety, financial stability, insurance, and regulatory standards
• Build and maintain strong relationships with suppliers to facilitate timely document submission, drive compliance adherence, and support seamless procurement operations
• Administer vendor master data setup, validation, and cleansing activities to ensure accuracy and integrity across procurement systems
• Coordinate contract documentation management, including internal approvals, signature collection, and structured filing for sourcing initiatives
• Produce compliance reports, contract analytics, and spend analysis to support data-driven decision-making and procurement performance monitoring
• Support strategic sourcing initiatives by liaising with suppliers during proposal processes and gathering required documentation
• Monitor and coordinate supplier KPI performance tracking through JLL regional systems, identifying areas for improvement
• Provide administrative support including meeting minutes, correspondence, and documentation as needed to ensure smooth team operations

Skills

English fluency

Multilingual

Vendor data management

Procurement coordination

Stakeholder relationships

Attention to detail

Education

Bachelor’s or Master’s degree in business/procurement

Tools

Microsoft Office

Job description

Join JLL's procurement operations team in Warsaw as a Vendor Data Coordinator, where you'll play a vital role in managing supplier compliance, data integrity, and contract administration across the EMEA region. This position offers the opportunity to work at the intersection of procurement, compliance, and data management in a dynamic, multinational environment. You'll partner with diverse suppliers and internal stakeholders to ensure seamless on-boarding processes and maintain the highest standards of vendor governance. Working in a hybrid model, you'll support strategic sourcing initiatives while developing your expertise in supplier relationship management and procurement systems. If you're organized, detail-oriented, and thrive in a collaborative setting, this role provides an excellent platform for growth within a global leader in commercial real estate services.

What You'll Do

• Manage end-to-end supplier on-boarding and pre-qualification processes, ensuring full compliance with JLL and client requirements across health & safety, financial stability, insurance, and regulatory standards
• Build and maintain strong relationships with suppliers to facilitate timely document submission, drive compliance adherence, and support seamless procurement operations
• Administer vendor master data setup, validation, and cleansing activities to ensure accuracy and integrity across procurement systems
• Coordinate contract documentation management, including internal approvals, signature collection, and structured filing for sourcing initiatives
• Produce compliance reports, contract analytics, and spend analysis to support data-driven decision-making and procurement performance monitoring
• Support strategic sourcing initiatives by liaising with suppliers during proposal processes and gathering required documentation
• Monitor and coordinate supplier KPI performance tracking through JLL regional systems, identifying areas for improvement
• Provide administrative support including meeting minutes, correspondence, and documentation as needed to ensure smooth team operations

What We're Looking For

• Fluency in English with excellent written and verbal communication skills; proficiency in German, French, or another European/Middle Eastern language (especially Spanish, Italian) is highly valued
• Bachelor's or Master's degree with proven experience in purchasing, sales, office administration, or procurement-related functions
• Strong organizational and administrative capabilities with the ability to manage multiple projects and priorities simultaneously
• Excellent attention to detail and data accuracy, with experience in vendor data management or similar coordination roles
• Demonstrated ability to take ownership of tasks, follow through on commitments, and deliver results in a deadline-driven environment
• Outstanding interpersonal skills with the ability to build collaborative relationships across diverse stakeholder groups and cultures
• Advanced proficiency in Microsoft Office tools, particularly Excel, Word, and Outlook, with aptitude for learning procurement systems and platforms
• Proactive mindset with strong problem-solving skills and willingness to take initiative in process improvement

What You Can Expect From Us

Competitive Rewards & Benefits

Permanent contract after probationary period, private healthcare, cafeteria system, life insurance, and employee assistance program.

Flexible Work Environment

Hybrid model in premium Warsaw Spire workspace with state-of-the-art facilities and metro access.

Career Development & Growth

Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.

Stability & Recognition

78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.

Inclusive & Supportive Culture

Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.

Global Perspective

60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.