Talent Admin Lead

GR8_TECH; Warszawa; On-site; PLN 180,000 - 260,000; Full time

Benefits offered by this job

Benefits Cafeteria

Remote-first + tech support

Team events

Job summary

GR8_TECH in Warsaw is seeking an experienced Head of HR Administration to develop, manage, and optimize HR operations across the company. You will oversee employee records, payroll compliance, migrations, and policy development while collaborating with regional teams.

You’ll lead a team of HR Administration specialists, drive automation with HRIS tools, and ensure data-driven decision making. The role combines strategy, process improvement, and hands-on execution in a fast-growing iGaming

Qualifications

• 5+ years in HR Administration / Operations.
• 2+ years leading a team.
• Experience with HRIS and automation tools.
• Strong knowledge of labor law, migration regulations.
• Experience with international and cross-border HR processes.

Responsibilities

• Oversee HR Administration operations across locations.
• Manage onboarding, transfers, payroll compliance.
• Lead audits and ensure regulatory documentation.
• Drive HR process optimization and automation.
• Provide data-driven HR insights to leadership.

Skills

HR Administration

Team Leadership

HRIS & Automation

Labor Law & Migration

Data-driven HR

Education

Bachelor's degree in HR or Law

Tools

HiBob HRIS

Job description

GR8_TECH builds B2B iGaming platforms for operators who play to lead.

We deliver full-cycle, high-impact tech designed to scale — from seamless integrations and expert consulting to long-term operational support. Our platform powers millions of active players and drives real business growth. Call it what it is: the iGaming Platform for Champions.

With 1000+ GR8 people across locations and time zones, we don’t just ship technology — we help operators build success stories across brands, markets, and geos.

Our ambition drives us. Our people make it real.

If you’re a challenger in spirit and a champion in action — join us.

Why this role exists:

The purpose of this role is to develop, manage, and optimize the HR Administration function across the company. It combines operational leadership, team management, compliance oversight, and hands‑on project execution. The position ensures accurate employee records, seamless HR processes, compliant payroll processing, and efficient global HR operations.

What you’ll drive:

HR Operations & Employee Lifecycle

• Accompanying all core HR processes (onboarding, promotions, internal transfers, offboarding, relocation) in terms of documentation and paperwork.

• Maintaining accurate and up-to-date employee records (personal info, attendance, disciplinary actions) and organizational structures in the HRIS.

• Managing and scaling HR Administration operations across various targeted locations and international jurisdictions.

Payroll Processing & Compliance

• Verifying and submitting accurate base salary and timekeeping data to Finance, ensuring exact calculations of salary deductions and timely employee payments.

• Ensuring full compliance with local employment laws, migration processes, salary payments, and global HR best practices.

• Managing HR audits, compliance task tracking, and maintaining legally required documentation.

• Handling migration processes in alignment with local legal requirements.

HR Policies & Procedures

• Leading the full life-cycle of HR policies: from development and implementation to alignment with company values and local laws.

• Ensuring transparent communication so employees understand and adhere to company policies.

Team Management

• Supervising, mentoring, and leading a team of HR Administration specialists.

• Setting priorities, delegating tasks, monitoring performance, and conducting regular evaluations.

• Identifying team gaps, creating targeted action plans, and fostering professional development.

Project Management & Process Optimization

• Leading HR Administration projects, such as launching hiring in new locations or enhancing operational efficiency.

• Driving automation, digital transformation, and process optimization within HR Admin workflows using advanced HRIS tools.

Data Analysis & HR Reporting

• Analyzing salary-related and operational HR data to generate management reports.

• Identifying trends or unusual fluctuations to support data-driven decision-making.

What makes you a GR8 fit:

Must-have

• 5+ years of extensive experience within the HR Administration / HR Operations function.

• 2+ years of proven experience in managing a team of HR Administration specialists.

• A portfolio of successful HR Admin projects (e.g., launching hiring in new regions, process automation, transformation of salary payment approaches).

• Advanced user of HRIS and HR automation tools.

• Strong background in labor law, official employment legalities, migration regulations, and B2B contractor frameworks in an international setting.

• Strong analytical mindset with experience handling large datasets to derive insights and build data-driven solutions.

• High level of autonomy, decision‑making capability, and accountability for team results.

• Ability to manage complex cross‑functional projects and drive change management effectively.

• Excellent verbal and written communication skills with strong presentation abilities for executive stakeholders.

• Proactive mindset focused on continuous process optimization and innovation.

Nice-to-have

• Experience working with HiBob HRIS.

• Experience supporting People Operations across Spain, Poland, and Cyprus.

Why you’ll love working here:

Benefits Cafeteria — annual budget you allocate to:

• Sports
• Medical
• Mental health
• Home office
• Languages

Work-life & support

• Paid maternity/paternity leave + monthly childcare allowance.
• 20+ vacation days, unlimited sick leave, emergency time off.
• Remote‑first + tech support + coworking compensation.
• Team events (online/offline/offsite).
• Learning culture with internal courses + growth programs.

Our culture & core values:

GR8_TECH culture is how we win — through trust, ownership, and a growth mindset. We move fast, stay curious, and keep it real, with open feedback, room to experiment, and a team that’s got your back.

FUELLED BY TRUST : we’re open, honest, and have each other’s backs.

OWN YOUR GAME : we take initiative and own what we do.

ACCELER8 : we move fast, focus smart, and keep it simple.

CHALLENGE ACCEPTED : we grow through challenges and stay curious.

BULLETPROOF : we’re resilient, ready, and always have a plan.