Talent Acquisition Operations Recruiting Coordinator

Citigroup; Warszawa; On-site; PLN 82,000 - 119,000; Full time

Benefits offered by this job

Private Medical Care Program

Life Insurance Program

Pension Plan contribution

Employee Assistance Program

Parental Leave Program

Sport Card

Holidays Allowance

Learning resources

Job summary

Citigroup in Poland is seeking an Recruiting / Onboarding Coordinator to support onboarding, promotions, and documentation. You will manage calendars, communications, and sessions while ensuring data accuracy and compliance with Polish regulations.

The role partners with TA and HR teams to deliver a smooth candidate and manager experience. The position requires a Bachelor's degree and strong MS Office skills, with experience in Workday or TETA systems.

Qualifications

• Proficient in Microsoft Office.
• General knowledge of client reporting across the industry.
• Demonstrated organization and time management skills.
• Strong problem-solving and decision-making abilities.
• Clear written and verbal communication skills.
• Experience in similar role preferred.

Responsibilities

• Perform onboarding and promotion process for new hires in Citi Solutions Centre Poland.
• Provide regular status updates for new hires and promotions.
• Generate offer letters and employment agreements.
• Serve as liaison between business stakeholders and TA partners.
• Ensure data quality and accuracy.
• Create and facilitate onboarding sessions.

Skills

MS Office proficiency

Time management

Organization

Problem solving

Communication skills

Education

Bachelor's degree

Tools

Workday

TETA

Job description

Team/Role Overview:

The Recruiting / Onboarding Coordinator's position is responsible for providing operations support services, including but not limited to; record/documentation maintenance, storage & retrieval of records, account maintenance, imaging and registering new hires / employees promoted in coordination with the Operations - Core Team. Additionally, the Recruiting Coordinator strictly works with TA partners to ensure smooth recruitment / onboarding process and provide superb candidates and Hiring Managers' experience. The person in this position will be responsible for data accuracy, signing sessions' organization and ensuring the Onboarding process is efficient and compliant with Polish legal law regulations and internal processes.

What you'll do:

• Perform Onboarding and Promotion process for new hires / employees in Citi Solutions Centre Poland
• Provide regular status updates for new hires / employees promoted
• Generate offer letters and employment agreements
• Serve as primary liaison between the key business stakeholders and TA partners
• Ensure data quality / accuracy
• Create and facilitate Onboarding sessions
• Being responsible for superb candidates' experience
• Registering job changes in systems (Workday and TETA)
• Completes all tasks in connection with the organization's activity but not detailed in the current job description, charged by the direct manager, supervisor, or the functional head. and schedule interviews between candidates, recruiters, and hiring managers, ensuring availability alignment
• Manage interview calendars, reschedule meetings when necessary, and communicate schedule changes in a timely manner
• Send interview invitations, calendar requests, and relevant meeting details to all participants
• Ensure a smooth candidate experience by providing clear instructions, timely updates, and interview-related information

What we'll need from you:

• Proficient in Microsoft Office
• General knowledge of client reporting across the industry and our competitors
• Proven organization and time management skills
• Demonstrated problem-solving and decision-making skills
• Consistently demonstrates clear and concise written and verbal communication skills
• Previous experience working in a similar role preferred
• Shared Services experience
• Participation in global projects
• Experience with MS Office: Outlook, Word, Excel, Power Point;
• Workday / TETA systems

Education:

Bachelor's degree/University degree or equivalent experience

What we can offer you :

• Private Medical Care Program
• Life Insurance Program
• Pension Plan contribution (PPE Program)
• Employee Assistance Program
• Paid Parental Leave Program (maternity and paternity leave)
• Sport Card
• Holidays Allowance
• Sport and team recreation activities
• Special offers and discounts for employees
• Access to an array of learning and development resources
• A discretional annual performance related bonus
• A chance to make a difference with various affinity networks and charity initiatives

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Job Family Group: Operations - Core

Job Family: Operations Support

Time Type: Full time

Primary Location Full Time Salary Range: zł81,660.00 - zł119,240.00

Most Relevant Skills: Please see the requirements listed above.

Other Relevant Skills: For complementary skills, please see above and/or contact the recruiter.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

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