Talent Acquisition Operations Recruiting Coordinator

Citi; Województwo mazowieckie; Hybrid; PLN 82,000 - 119,000; Full time

Benefits offered by this job

Private Medical Care Program

Life Insurance

Pension Plan contribution

Employee Assistance Program

Paid Parental Leave

Sport Card

Holidays Allowance

Learning and development resources

Discretional annual bonus

Job summary

Citi Solutions Centre Poland is seeking a Recruiting / Onboarding Coordinator to deliver efficient onboarding, promotion processing, and data accuracy across HR systems. You will collaborate with TA partners, hiring managers, and candidates to ensure a smooth and compliant experience for new hires and promoted employees.

Join a dynamic team and contribute to a high-touch candidate experience, managing interview scheduling, offer letters, and onboarding sessions while upholding Polish regulatory

Qualifications

• Bachelor’s degree or equivalent experience required.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Experience with onboarding or Shared Services is preferred.
• Proven ability to work with TA partners and stakeholders.

Responsibilities

• Coordinate onboarding and promotion processes for new hires and promoted employees in Citi Solutions Centre Poland.
• Provide regular status updates to stakeholders and manage offers and employment agreements.
• Serve as liaison between business stakeholders and TA partners; ensure data accuracy.
• Organize onboarding sessions and interview scheduling; manage calendars and communications.
• Ensure a smooth candidate experience with timely updates and clear instructions.

Skills

MS Office

Data accuracy

Organization

Time management

Problem solving

Written & verbal communication

Recruiting onboarding experience

Global projects experience

Workday / TETA experience

Outlook / Word / Excel / PowerPoint

Education

Bachelor’s degree/ University degree

Tools

Workday

TETA

Microsoft Office Suite

Job description

Team/Role Overview

The Recruiting / Onboarding Coordinator's position is responsible for providing operations support services, including but not limited to; record/documentation maintenance, storage & retrieval of records, account maintenance, imaging and registering new hires / employees promoted in coordination with the Operations - Core Team. Additionally, the Recruiting Coordinator strictly works with TA partners to ensure smooth recruitment / onboarding process and provide superb candidates and Hiring Managers' experience. The person in this position will be responsible for data accuracy, signing sessions' organization and ensuring the Onboarding process is efficient and compliant with Polish legal law regulations and internal processes.

Team/Role Overview

The Recruiting / Onboarding Coordinator's position is responsible for providing operations support services, including but not limited to; record/documentation maintenance, storage & retrieval of records, account maintenance, imaging and registering new hires / employees promoted in coordination with the Operations - Core Team. Additionally, the Recruiting Coordinator strictly works with TA partners to ensure smooth recruitment / onboarding process and provide superb candidates and Hiring Managers' experience. The person in this position will be responsible for data accuracy, signing sessions' organization and ensuring the Onboarding process is efficient and compliant with Polish legal law regulations and internal processes.

What you'll do

• Perform Onboarding and Promotion process for new hires / employees in Citi Solutions Centre Poland
• Provide regular status updates for new hires / employees promoted
• Generate offer letters and employment agreements
• Serve as primary liaison between the key business stakeholders and TA partners
• Ensure data quality / accuracy
• Create and facilitate Onboarding sessions
• Being responsible for superb candidates' experience
• Registering job changes in systems (Workday and TETA)
• Completes all tasks in connection with the organisation’s activity but not detailed in the current job description, charged by the direct manager, supervisor, or the functional head. and schedule interviews between candidates, recruiters, and hiring managers, ensuring availability alignment
• Manage interview calendars, reschedule meetings when necessary, and communicate schedule changes in a timely manner
• Send interview invitations, calendar requests, and relevant meeting details to all participants
• Ensure a smooth candidate experience by providing clear instructions, timely updates, and interview-related information

What we'll need from you

• Proficient in Microsoft Office
• General knowledge of client reporting across the industry and our competitors
• Proven organization and time management skills
• Demonstrated problem-solving and decision-making skills
• Consistently demonstrates clear and concise written and verbal communication skills
• Previous experience working in a similar role preferred
• Shared Services experience
• Participation in global projects
• Experience with MS Office: Outlook, Word, Excel, Power Point;
• Workday / TETA systems

Education

• Bachelor’s degree/University degree or equivalent experience

This job description provides a high-level review of the types of work performed. Other job-related duties may be assigned as required.

What we can offer you

By joining Citi Solutions Centre Poland, you will not only be part of a business casual workplace with a hybrid working model (up to 2 days working at home per week), but also receive a competitive base salary (which is annually reviewed) and enjoy a whole host of additional benefits such as:

• Private Medical Care Program
• Life InsuranceProgram
• Pension Plan contribution (PPE Program)
• Employee Assistance Program
• Paid Parental Leave Program (maternity and paternity leave)
• Sport Card
• Holidays Allowance
• Sport and team recreation activities
• Special offers and discounts for employees
• Access to an array of learning and development resources
• A discretional annual performance related bonus
• A chance to make a difference with various affinity networks and charity initiatives

Alongside these benefits Citi is committed to ensuring our workplace is where everyone feels comfortable coming to work as their whole self every day. We want the best talent around the world to be energized to join us, motivated to stay, and empowered to thrive.

Job Family Group

Operations - Core

Job Family

Operations Support

Time Type

Full time

Primary Location Full Time Salary Range

zł81,660.00 - zł119,240.00

Most Relevant Skills

Please see the requirements listed above.

Equal Opportunity / Diversity Statement

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.

If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi.

View Citi’s EEO Policy Statement and the Know Your Rights poster.