T&E Specialist

FEBS FUJIFILM Europe Business Service sp. z o.o.; Województwo pomorskie; On-site; PLN 118,895 - 161,358; Full time

Job summary

FEBS FUJIFILM Europe Business Service sp. z o.o. in Poland is seeking a motivated candidate to manage travel expense reports processing. This role involves timely claims processing, providing support to employees, and ensuring compliance with travel policies.

The ideal candidate will have experience in the T&E department or customer service, strong analytical skills, and proficiency in Excel. Good understanding of T&E processes is essential.

Qualifications

• Relevant experience in T&E department or customer service.
• Business communication proficiency in English.
• Good analytical skills with a high level of accuracy.

Responsibilities

• Process employee claims accurately and timely.
• Provide daily support to employees and business partners.
• Identify and implement process improvements.

Skills

Customer service skills

Analytical skills

Attention to detail

Excel proficiency

Understanding of T&E process

Tools

Mobilexpense

Workday

Job description

Overview

PURPOSE OF THE JOB The primary purpose of the job is to ensure that employees travel expense reports are processed on timely manner in accordance with travel policies.

Responsibilities

1. Processing employee claims accurately and in a timely manner while ensuring compliance with policy and processes
2. Customer service: daily support of employees and business partners
3. Take an active part in creating and keeping up to date process documentation
4. Identifying process improvements initiatives and actively taking part in implementation
5. Constant cooperation with various corporate divisions
6. Solving discrepancies in Travel & Expense systems
7. Executing internal controls
8. Building and maintaining strong relationship with business partners
9. Actively leading internal projects
10. Sharing knowledge with other team members
11. Supporting Team Members with any operational tasks and projects
12. Participation in business meetings with regards to T&E topics
13. Handling administrative tasks and urgent escalation matters

Job Requirements

• Relevant experience in T&E department or customer service
• English language level allowing business communication
• Good analytical skills
• Accuracy and attention to details
• Good understanding of the T&E process
• Good command of Excel
• Experience working with Mobilexpense, Workday, and other T&E ERP systems
• Presenting level of commitment, responsibility, ownership
• Ability to understand customer needs
• Ability to establish priorities