Specialist, Invoicing and Export documentation

UPM; Wrocław; Hybrid; PLN 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

UPM is seeking a Specialist, Invoicing and Export Documentation to join the Supply Chain team in Wroclaw, Poland. You will manage domestic and export invoicing for sawn timber and by-products, create various invoices, and handle export documentation with a focus on accuracy and compliance.

The role requires a bachelor’s degree, experience in invoicing/OTC, strong collaboration and organizational skills, and English fluency.

Qualifications

• Bachelor’s degree required or equivalent.
• Experience in invoicing and document management or similar Order To Cash roles.
• Strong collaboration and organizational skills.
• Experience with WSS, OTM, Power BI, Oracle Analytics Cloud or Basware is a plus.
• Fluent in English.

Responsibilities

• Be responsible for domestic and export invoicing of sawn timber and by-products.
• Create invoices (invoice, proforma), create invoices for by-products (wood chips, wood dust), create miscellaneous invoices.
• Handle credit notes.
• Prepare and review export documents (letter of credit, cash against documents, certificates of origin, insurance certificates, other certificates on demand).
• Be responsible of eArchiving of documents.
• Handle Stock transfers.
• Calculate annual discounts for customers.
• Collaborate and communicate with internal and external stakeholders on daily basis.
• Support continuous improvement of processes and ways of working.

Skills

Invoicing

Order To Cash

English fluency

Education

Bachelor’s degree

Tools

WSS

OTM

Power BI

Oracle Analytics Cloud

Basware

Job description

Du möchtest in einem internationalen, wachsenden Unternehmen tätig sein, das Innovationen für eine nachhaltige Zukunft entwickelt? Dann bist Du bei uns an der richtigen Stelle. UPM übernimmt eine Vorreiterrolle bei der Entwicklung von erneuerbaren Alternativen zu fossilen Materialien. Wir wollen nicht nur Unternehmen und Konsumenten eine nachhaltige Wahl bieten, sondern auch dafür sorgen, dass unsere Mitarbeiterinnen und Mitarbeiter auf der ganzen Welt UPM positiv erleben. Wir stehen zu unseren Grundwerten: „Einander vertrauen“, „Gemeinsam erfolgreich sein“ und „Mutig Neues schaffen“. Gemeinsam erneuern wir den Alltag - für eine Zukunft ohne fossile Rohstoffe! We are now looking for a Specialist, Invoicing and Export Documentation to grow with us in our Supply Chain team located in UPM Business HUB Wroclaw, Poland

Greetings from your future colleague "Welcome to join our Supply Chain team in Timber business. In this role you’ll get a comprehensive insight into end-to-end value chain from forest to customer in a global working environment. This is a great opportunity to be a part of our promise ‘we renew the everyday’, and build smarter and more sustainable supply chain." – Sandra Jastrzębska, Manager Supply Chain

What you will do

• Be responsible for domestic and export invoicing of sawn timber and by-products
• Create invoices (invoice, proforma), create invoices for by-products (wood chips, wood dust), create miscellaneous invoices
• Handle credit notes
• Prepare and review export documents (letter of credit, cash against documents, certificates of origin, insurance certificates, other certificates on demand)
• Be responsible of eArchiving of documents
• Handle Stock transfers
• Calculate annual discounts for customers
• Collaborate and communicate with internal and external stakeholders on daily basis
• Support continuous improvement of processes and ways of working

Who you are

• You have at least a bachelor’s degree
• You have experience in Invoicing and Document management or other roles related to Order To Cash operations
• You can collaborate effectively with others while also handling tasks on your own
• You have great organizational and prioritization skills
• You have experience in following systems is beneficiary: WSS, OTM, Power Bi, Oracle analytics cloud and Basware
• You are fluent in English

This is what we offer to you

• A meaningful job – We have an inspiring purpose ‘We create a future beyond fossils. Our work is impactful and transformative.
• A caring community – Our community is built on great team spirit and shared commitment. We care about each other and the well‑being of our colleagues. We support the work‑life balance of all our employees.
• Development opportunities – We offer you great opportunities to learn and grow throughout your career. We are an international, multi‑business organization offering plenty of avenues for personal growth.
• Responsible employer - Sustainability is at the core of everything we do. We are committed to ambitious, science‑based sustainability targets in all areas from climate change to biodiversity.
• We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.
• Learn about our Rewarding and our Ways of working

Additional information

This position offers a hybrid working model, combining remote work from home with regular on‑site collaboration in Wrocław. The position holder will report to Manager Supply Chain.

Country-specific information

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/.

UPM business information

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonisation solutions, and communication papers. In Poland, UPM is running two factories near Wrocław, Human Resources Services in Kraków and UPM Business Hub at the heart of the city of Wrocław. At the moment, the Wrocław Hub brings together over 700 professionals in customer, supplier and financial services.

What makes us unique? The Finnish leadership culture encourages people in personal growth and self‑development, and our values - trust and be trusted, achieve together, renew with courage – are visible in our everyday work. We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils.

UPM ist ein Unternehmen für Materiallösungen, das Produkte und ganze Wertschöpfungsketten mit einem umfangreichen Portfolio an erneuerbaren Fasern, fortschrittlichen Materialien, Dekarbonisierungslösungen und grafischen Papieren transformiert. Unsere Leistung im Bereich Nachhaltigkeit wurde von Dritten anerkannt, darunter EcoVadis und die Dow Jones Sustainability Indices. Wir sind weltweit tätig und beschäftigen rund 15.100 Mitarbeitende bei einem Jahresumsatz von rund 9,7 Milliarden Euro. Unsere Aktien sind an der Nasdaq Helsinki Ltd. notiert.