Specialist, Invoicing and Export documentation

UPM Paper; Wrocław; Hybrid; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Meaningful job

Caring community

Development opportunities

Sustainability focus

Inclusive workplace

Job summary

UPM is seeking a Specialist, Invoicing and Export Documentation for our Supply Chain team in Wroclaw, Poland. This role covers domestic and export invoicing for timber and by-products, and requires handling export documents, archiving, and stakeholder collaboration.

You will contribute to process improvements and work in a hybrid setup, reporting to the Manager Supply Chain. Fluent English and a bachelor’s degree are required.

Qualifications

• You have at least a bachelor’s degree.
• You have experience in Invoicing and Document management or other roles related to Order To Cash operations.
• You can collaborate effectively with others while also handling tasks on your own.
• You have great organizational and prioritization skills.
• You have experience in following systems is beneficiary: WSS, OTM, Power BI, Oracle analytics cloud and Basware.
• You are fluent in English.

Responsibilities

• Be responsible for domestic and export invoicing of sawn timber and by-products.
• Create invoices (invoice, proforma), create invoices for by-products (wood chips, wood dust), create miscellaneous invoices.
• Handle credit notes.
• Prepare and review export documents (letter of credit, cash against documents, certificates of origin, insurance certificates, other certificates on demand).
• Be responsible of eArchiving of documents.
• Handle Stock transfers.
• Calculate annual discounts for customers.
• Collaborate and communicate with internal and external stakeholders on daily basis.
• Support continuous improvement of processes and ways of working.

Skills

Invoicing

Document management

Order To Cash operations

Collaboration

Organizational skills

Prioritization

Education

Bachelor’s degree

Tools

WSS

OTM

Power BI

Oracle Analytics Cloud

Basware

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils! Learn more about us as a workplace upm.com/careers We are now looking for a Specialist, Invoicing and Export Documentation to grow with us in our Supply Chain team located in UPM Business HUB Wroclaw, Poland Greetings from your future colleague "Welcome to join our Supply Chain team in Timber business. In this role you’ll get a comprehensive insight into end-to-end value chain from forest to customer in a global working environment. This is a great opportunity to be a part of our promise ‘we renew the everyday’, and build smarter and more sustainable supply chain." – Sandra Jastrzębska, Manager Supply Chain

What you will do

• Be responsible for domestic and export invoicing of sawn timber and by-products
• Create invoices (invoice, proforma), create invoices for by-products (wood chips, wood dust), create miscellaneous invoices
• Handle credit notes
• Prepare and review export documents (letter of credit, cash against documents, certificates of origin, insurance certificates, other certificates on demand)
• Be responsible of eArchiving of documents
• Handle Stock transfers
• Calculate annual discounts for customers
• Collaborate and communicate with internal and external stakeholders on daily basis
• Support continuous improvement of processes and ways of working

Who you are

• You have at least a bachelor’s degree
• You have experience in Invoicing and Document management or other roles related to Order To Cash operations
• You can collaborate effectively with others while also handling tasks on your own
• You have great organizational and prioritization skills
• You have experience in following systems is beneficiary: WSS, OTM, Power Bi, Oracle analytics cloud and Basware
• You are fluent in English

This is what we offer to you

• A meaningful job – We have an inspiring purpose ‘We create a future beyond fossils. Our work is impactful and transformative.
• A caring community – Our community is built on great team spirit and shared commitment. We care about each other and the well‑being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities – We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer - Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas from climate change to biodiversity.
• We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working

Additional information

This position offers a hybrid working model, combining remote work from home with regular on-site collaboration in Wrocław. The position holder will report to Manager Supply Chain.

Country-specific information

If you have any concerns about the recruitment and selection process, you can report those online through the UPM Report Misconduct channel using the link: https://www.upm.com/investors/governance/compliance/reportmisconduct/. UPM business information UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. In Poland, UPM is running two factories near Wrocław, Human Resources Services in Kraków and UPM Business Hub at the heart of the city of Wrocław. At the moment, the Wrocław Hub brings together over 700 professionals in customer, supplier and financial services. What makes us unique? The Finnish leadership culture encourages people in personal growth and self-development, and our values - trust and be trusted, achieve together, renew with courage – are visible in our everyday work. We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils.

What makes us unique?

We are inspired by the limitless opportunities of the bioeconomy and we lead the way towards a future beyond fossils.

Got interested?

Join us on this exciting path! #growthwithUPM

Ifyou wish to get more insight about who we are, check out this page! UPM – we renew the everyday Read more: upm.com Follow us onLinkedIn|YouTube|Instagram| X #UPM #UPMers #materialsolutions #WeRenewTheEveryday #FeelGoodAboutYourWork #LI-DNP #LI-HYBRID UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd. UPM – we renew the everyday