Site Contract Specialist - Future Roles (Poland)

Syneos Health; Warszawa; On-site; PLN 120,000 - 180,000; Full time

Job summary

Syneos Health is seeking a Site Contract Specialist to administer and negotiate site contracts that support Clinical Operations on a global scale, under the oversight of the SSU Country Manager. The role ensures documentation complies with sponsor and company requirements and works with internal and external teams to implement solutions for contract-related challenges.

The position emphasizes strong relationships with customers and project teams, timely submission of documents to TMF, and

Responsibilities

• Administers contract management processes, coordinating protocol, informed consent, institution, investigator, vendor, consultant, and customer agreements at project level.
• Supports country template contract and budget; assists in producing site-specific contracts from country template.
• Under supervision assist in negotiations of budget and contract with site and via Site Contracts Service Centre and SSUL lead with Sponsor until resolution of issues.
• Assists with quality control and archiving of CTAs and metadata.
• Reviews contracts for completeness and accuracy; ensures corrections are documented.
• Assists SSU leads/managers with active project management of contract issues; follows up on outstanding issues.
• Assists in providing and generating (amended) contract and/or budget documents; prepares contract management documentation; initiates ideas and solutions.
• Works within forecasted country/site contracting timelines; tracks milestone progress in SSU tracking system.
• Collaborates with internal and external legal, finance, and clinical operations; communicates legal and budgetary issues.
• Facilitates execution of contracts by company signatories.
• Supports maintenance of contract templates and site-specific files and databases.
• Serves as communication liaison between site contracts staff and internal/external customers; provides guidance; prepares correspondence.
• Monitors basic financial aspects and hours/tasks per contract; escalates discrepancies.
• Reviews and complies with SOPs and WIs; keeps training records updated and timesheet compliance.
• Ensure all relevant documents are submitted to the TMF per Company SOP/Sponsor requirements.

Job description

Site Contract Specialist - Future Roles (Poland)

Job Responsibilities

• Administers all contract management processes, including coordination with relevant protocol, informed consent, institution, investigator, vendor, consultant, and customer agreement documents at a project level.
• Supports the SSUL to agree on country template contract and budget. Assists in producing site‑specific contracts from country template.
• Under supervision assist in negotiations of budget and contract with site and via Site Contracts Service Centre and SSUL lead with Sponsor until resolution of issues.
• Assists with quality control and arranges execution of CTAs as well as archival of documents into repositories and capture of metadata.
• Assists in the reviews of contracts for completeness and accuracy, and ensures that corrections are appropriately made and documented.
• Assists SSU leads, Managers or other site contracts staff with the active project management of ongoing contract issues; performs follow‑up on all outstanding contract issues.
• Assists in providing and generating (amended) contract and/or budget documents as necessary, preparing contract management documentation for projects, and streamlining the contract/proposal or internal processes; initiates and introduces creative ideas and solutions.
• Works within the forecasted country/site contracting timelines, ensures they are complied with and tracks milestone progress in agreed upon SSU tracking system in real time.
• Collaborates with internal and external legal, finance, and clinical operations departments including communicating and explaining legal and budgetary issues for contract management tasks and issues.
• Facilitates the execution of contracts by company signatories.
• Supports the maintenance of contract templates and site specific files and databases.
• Serves as communication liaison between site contracts staff and internal and external customers. Provides functional guidance and keeps internal and external teams aware of all contract statuses or pending issues. Prepares correspondence as necessary.
• Monitors basic financial aspects of the project and the number of hours/tasks available per contract; escalates discrepancies in a timely fashion.
• Reviews and complies with Standard Operating Procedures (SOPs) and Work Instructions (WIs) in a timely manner, keeps training records updated accordingly and ensures timesheet compliance.
• Ensure all relevant documents are submitted to the Trial Master File (TMF) as per Company SOP/Sponsor requirements.

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive. The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above. Further, nothing contained herein should be construed to create an employment contract. Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees. The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.

Summary

Administers and negotiates site contracts that support projects within Clinical Operations on a global scale, with oversight from the SSU Country Manager. Ensures site contract documentation is in compliance with sponsor and Company requirements. Works with internal and external team members to implement solutions for project and/or individual site contract related problems. Establishes strong working relationships with customer, internal project teams and sites. Ensure all relevant documents are submitted to the Trial Master File (TMF) as per Company SOP/Sponsor requirements.