Site Budget & Contracts Specialist II

Kapadi Pty; Polska; Remote; PLN 120,000 - 180,000; Full time

Benefits offered by this job

Remote work

Top Employer 2026 certificate

Cafeteria benefits

Job summary

Kapadi Pty, a CRO specializing in oncology, seeks a Site Budget & Contracts Specialist II to drive contract drafting and budget negotiations across Poland and EU sites. You will coordinate with Legal, Finance, Clinical Operations, Regulatory, and Data Privacy groups to resolve issues and maintain CTMS/eTMF records.

The role requires site contracting and budget management experience within a CRO or sponsor, strong negotiation and stakeholder skills, and fluency in Polish and English.

Qualifications

• Experience in site contracting and budget negotiations within CROs or sponsors.
• Familiarity with CTMS, eTMF, and contract/budget tracking systems.
• Fluency in Polish and English, written and spoken.

Responsibilities

• Draft, review, negotiate, and finalize site contracts and CTAs.
• Negotiate site budgets and payment schedules with sites.
• Develop and review budget components (start-up, per-patient, pass-through, overhead).
• Collaborate with Legal, Finance, Clinical Operations and Regulatory affairs to resolve issues.
• Maintain contract/budget trackers and provide status updates.
• Manage document filing and tracking within CTMS/eTMF.
• Participate in sponsor calls and study team meetings as SME.

Skills

Contract negotiation

Budget management

Stakeholder management

Communication skills

Polish language

English language

Multi-study coordination

Tools

CTMS

eTMF

Job description

Kapadi is a full service CRO that focuses on complex oncology indications including immunotherapy and cellular therapies. We know that innovative research requires innovative operations and we've built that into our culture, systems and processes. We have an infrastructure to enhance access to patients and integrated technology to provide higher quality and faster access to results. We are looking for a Site Budget & Contracts Specialist II to help us continue to grow our business and deliver new, life-changing therapies for the cancer patients who need them.

Your responsibilities

• Drafting, review, negotiation, and finalization of site contracts, clinical trial agreements (CTAs), amendments, addenda, and related agreements
• Negotiation of site budgets, investigator grants, and payment schedules with clinical trial sites
• Development and review of budget components including start-up fees, per-patient costs, screen failures, pass-through costs, pharmacy/laboratory fees, overheads, and close-out fees
• Collaboration with Legal, Finance, Clinical Operations, Regulatory Affairs, Data Privacy, and other stakeholders to resolve contract and budget issues
• Maintenance of contract and budget trackers, providing status updates, risk identification, and escalation of negotiation bottlenecks
• Management of document filing and tracking within CTMS, eTMF, and related systems
• Participation in sponsor calls, study team meetings, and bid defenses as the contracting and budget subject matter expert

Our requirements

• Previous experience in clinical trial site contracting and/or site budget negotiations within a CRO, sponsor, or similar clinical research environment in Poland and additional EU countries
• Strong understanding of clinical trial start-up processes, CTA negotiation, and budget management
• Experience negotiating contracts and budgets directly with clinical trial sites
• Familiarity with FMV principles and site payment processes
• Strong stakeholder management, negotiation, organizational, and communication skills
• Ability to manage multiple studies and priorities in a fast-paced environment
• Experience working with CTMS, eTMF, contract management, and budget tracking systems
• Fluent in Polish and English, both written and spoken
• Used to direct client and site interaction

Preferred qualifications:

• Experience supporting multinational studies and negotiations across different countries
• Working knowledge of EU CTR / CTIS processes and their impact on site contracting activities
• Experience with contract lifecycle management systems and budget modeling tools

What we offer

• remote work opportunities,
• professional development in a well‑established company with a strong market position,
• employment in a company awarded the Top Employer 2026 certificate – we create a work environment based on trust, collaboration, and diversity,
• a comprehensive benefits package in the form of a cafeteria system – you decide which benefits best suit your needs.